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DEPUTY CLERK/MANAGEMENT ANALYST

Town of Paradise Valley • Paradise Valley, AZ

Not Applicable Posted April 4, 2026 Job link

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Responsibilities

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Responsibilities

We are looking for a Deputy Clerk/Management Analyst for the Community Development Department to support the board and advisory committees, as well as assisting with the functions of the Town Clerk, in a small, but active municipality.
In Support Of The Town’s Mission To Provide High-quality Public Services To a Community That Values Limited Government, Our Deputy Clerk/Management Analyst Specifically
Processes, records, publishes, posts, and files resolutions, ordinances, budgets, and notices in accordance with Arizona Revised Statutes.
Attends evening meetings, taking minutes, and providing additional staff support to Planning Commission, Hillside Committee, and Board of Adjustment.
Prepares agendas and posting notices for public meetings as required by law.
Assembles and distributes agenda packets for Planning Commission, Board of Adjustment, and Hillside Committee.
Coordinates Town committee annual appointment process and reappointments.
Issues and maintains business licenses, including special event liquor licenses.
Maintains database and notifications of license renewals and processing.
Assists the Public Records Custodian in the management of Town records, and the retention and destruction of records.
Serves as notary public for the Town.
Assists with the management of public records requests and Town elections, as assigned.
Serves as executive assistant to the Community Development Director.
Provides high-level, complex support and assistance to the Community Development Director, exercising discretion and independent judgment over assigned duties.
Researches and responds to inquiries or concerns, including those of a sensitive or confidential nature; works with departments to ensure prompt follow-up.
Prepares and processes invoices, purchase orders, and requisitions.
Reconciles department credit cards.
May serve as Management Analyst to the Town Manager.
To become the Deputy Town Clerk/Management Analyst, the Town requires:

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Requirements

Are you a highly motivated individual who has experience as government clerk responsible for the administration of the public meetings and the management of public records, issuing business licenses, as well as performing complex administrative duties as an executive assistant?
To become the Deputy Town Clerk/Management Analyst, the Town requires:
Completion of an online application.
Possession of high school diploma or GED certificate.
2 years of experience as a deputy clerk responsible for records management, municipal elections, supporting elected officials, boards and commissions, campaign finance, experience working within the framework of applying statutes/policies or closely related area.
Applicants must meet the posted minimum requirements and complete the online application.
The successful applicant must pass a background investigation which may include employment, education, credit, and criminal history checks.

Preferred Skills

Preferred: Related experience in a local municipality.

Education

(Not required) – To become the Deputy Town Clerk/Management Analyst, the Town requires:
(Not required) – Completion of an online application.
(Not required) – Incomplete applications will be rejected.
(Not required) – Possession of high school diploma or GED certificate.

THE OPPORTUNITY
Are you a highly motivated individual who has experience as government clerk responsible for the administration of the public meetings and the management of public records, issuing business licenses, as well as performing complex administrative duties as an executive assistant? If so, the Town of Paradise Valley (Town) has an opportunity for you! We are looking for a Deputy Clerk/Management Analyst for the Community Development Department to support the board and advisory committees, as well as assisting with the functions of the Town Clerk, in a small, but active municipality.
In Support Of The Town’s Mission To Provide High-quality Public Services To a Community That Values Limited Government, Our Deputy Clerk/Management Analyst Specifically

Processes, records, publishes, posts, and files resolutions, ordinances, budgets, and notices in accordance with Arizona Revised Statutes.
Attends evening meetings, taking minutes, and providing additional staff support to Planning Commission, Hillside Committee, and Board of Adjustment.
Prepares agendas and posting notices for public meetings as required by law. Assembles and distributes agenda packets for Planning Commission, Board of Adjustment, and Hillside Committee.
Coordinates Town committee annual appointment process and reappointments.
Issues and maintains business licenses, including special event liquor licenses. Maintains database and notifications of license renewals and processing.
Assists the Public Records Custodian in the management of Town records, and the retention and destruction of records.
Serves as notary public for the Town.
Assists with the management of public records requests and Town elections, as assigned.
Serves as executive assistant to the Community Development Director. Provides high-level, complex support and assistance to the Community Development Director, exercising discretion and independent judgment over assigned duties.
Researches and responds to inquiries or concerns, including those of a sensitive or confidential nature; works with departments to ensure prompt follow-up.
Prepares and processes invoices, purchase orders, and requisitions. Reconciles department credit cards.
May serve as Management Analyst to the Town Manager.
To become the Deputy Town Clerk/Management Analyst, the Town requires:

Completion of an online application. Incomplete applications will be rejected.
Possession of high school diploma or GED certificate.
2 years of experience as a deputy clerk responsible for records management, municipal elections, supporting elected officials, boards and commissions, campaign finance, experience working within the framework of applying statutes/policies or closely related area.
Preferred: Related experience in a local municipality.
APPLICATION PROCESS

The deadline to apply is Thursday, April 9, 2026.
Applicants must meet the posted minimum requirements and complete the online application.
The successful applicant must pass a background investigation which may include employment, education, credit, and criminal history checks.
The Town of Paradise Valley is an equal opportunity employer and encourages all qualified applicants to apply.