School Office Manager - St. Matthias the Apostle - Lanham Maryland
Roman Catholic Archdiocese of Washington
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Lanham, MD
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Not Applicable
Posted April 3, 2026
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Responsibilities
Responsibilities
- Oversee daily operations of the school office
- Manage calendars, scheduling, and school-wide communications
- Coordinate meetings, events, and vendor relationships
- Maintain organized systems for records, files, and compliance
- Financial Management & Accounting (KEY PRIORITY)
- Manage tuition accounts and support families using FACTS
- Monitor billing, payments, and financial records
- Serve as liaison to bookkeeper and Archdiocesan financial offices
- Assist with payroll processes and reporting
- Support financial aid tracking, scholarships, and account adjustments
- Communicate professionally with families regarding tuition and balances
- Support & Engagement
- Serve as a welcoming and professional point of contact for families
- Assist families with enrollment, re-enrollment, and financial processes
- Provide clear, compassionate communication regarding school policies
- Maintain confidentiality while supporting sensitive family situations
- Administrative & HR Support
- Assist with onboarding, compliance, and staff documentation
- Support Safe Environment and Child Protection processes
- Coordinate volunteers and service hour tracking
- Support leadership projects and school initiatives
Not Met Priorities
What still needs stronger evidence
Requirements
- Strong accounting or financial management experience
- Excellent organizational and multitasking skills
- Strong communication and interpersonal skills
- Ability to handle confidential information with discretion
- Proficiency in Microsoft Office (especially Excel)
Preferred Skills
- Experience with FACTS SIS/Financial or similar systems
- Experience working in a school or family-centered environment
- Bilingual (Spanish preferred)
Education
- (Not required) – Experience working in a school or family-centered environment
Job Details
Description
The Academy of St. Matthias the Apostle is seeking a highly organized, mission-driven School Office Manager to oversee front office operations, financial processes, and family engagement systems. This role serves as a key liaison between the school, families, and the Archdiocese, ensuring that all operations reflect excellence, professionalism, and Catholic values.
The ideal candidate brings a strong accounting background, attention to detail, and the ability to support families with clarity, compassion, and discretion.
The hourly rate for this role is $19.00 to $22.00 with excellent benefits
Oversee daily operations of the school office
Manage calendars, scheduling, and school-wide communications
Coordinate meetings, events, and vendor relationships
Maintain organized systems for records, files, and compliance
Financial Management & Accounting (KEY PRIORITY)
Manage tuition accounts and support families using FACTS
Monitor billing, payments, and financial records
Serve as liaison to bookkeeper and Archdiocesan financial offices
Assist with payroll processes and reporting
Support financial aid tracking, scholarships, and account adjustments
Communicate professionally with families regarding tuition and balances
Support & Engagement
Serve as a welcoming and professional point of contact for families
Assist families with enrollment, re-enrollment, and financial processes
Provide clear, compassionate communication regarding school policies
Maintain confidentiality while supporting sensitive family situations
Administrative & HR Support
Assist with onboarding, compliance, and staff documentation
Support Safe Environment and Child Protection processes
Coordinate volunteers and service hour tracking
Support leadership projects and school initiatives
Qualifications
Required:
Strong accounting or financial management experience
Excellent organizational and multitasking skills
Strong communication and interpersonal skills
Ability to handle confidential information with discretion
Proficiency in Microsoft Office (especially Excel)
Preferred
Experience with FACTS SIS/Financial or similar systems
Experience working in a school or family-centered environment
Bilingual (Spanish preferred)
Core Competencies
Professionalism and discretion
Problem-solving and initiative taker
Strong customer service mindset
Alignment with Catholic mission and values
Please forward your resume to: principal@st.matthias.org
Description
The Academy of St. Matthias the Apostle is seeking a highly organized, mission-driven School Office Manager to oversee front office operations, financial processes, and family engagement systems. This role serves as a key liaison between the school, families, and the Archdiocese, ensuring that all operations reflect excellence, professionalism, and Catholic values.
The ideal candidate brings a strong accounting background, attention to detail, and the ability to support families with clarity, compassion, and discretion.
The hourly rate for this role is $19.00 to $22.00 with excellent benefits
Oversee daily operations of the school office
Manage calendars, scheduling, and school-wide communications
Coordinate meetings, events, and vendor relationships
Maintain organized systems for records, files, and compliance
Financial Management & Accounting (KEY PRIORITY)
Manage tuition accounts and support families using FACTS
Monitor billing, payments, and financial records
Serve as liaison to bookkeeper and Archdiocesan financial offices
Assist with payroll processes and reporting
Support financial aid tracking, scholarships, and account adjustments
Communicate professionally with families regarding tuition and balances
Support & Engagement
Serve as a welcoming and professional point of contact for families
Assist families with enrollment, re-enrollment, and financial processes
Provide clear, compassionate communication regarding school policies
Maintain confidentiality while supporting sensitive family situations
Administrative & HR Support
Assist with onboarding, compliance, and staff documentation
Support Safe Environment and Child Protection processes
Coordinate volunteers and service hour tracking
Support leadership projects and school initiatives
Qualifications
Required:
Strong accounting or financial management experience
Excellent organizational and multitasking skills
Strong communication and interpersonal skills
Ability to handle confidential information with discretion
Proficiency in Microsoft Office (especially Excel)
Preferred
Experience with FACTS SIS/Financial or similar systems
Experience working in a school or family-centered environment
Bilingual (Spanish preferred)
Core Competencies
Professionalism and discretion
Problem-solving and initiative taker
Strong customer service mindset
Alignment with Catholic mission and values
Please forward your resume to: principal@st.matthias.org