Accounts Payable Specialist (Construction)

The Accounts Payable Specialist will support the company's accounts payable functions, including processing invoices, reconciling statements, and ensuring timely payments to vendors. This is an important role within the Accounting Department that is essential in maintaining accurate financial records, optimizing cash flow, and building strong relationships with vendors. Key responsibilities include invoice management, payment processing, account reconciliation and routine reporting, along with maintaining accurate records. This role requires strong communication, organization, and analytical skills. A strong background in the construction industry is required.
A key function of this position is payment management with a focus on scheduling and processing payments, monitoring payment schedules to avoid late fees, and addressing and resolving payment discrepancies or other payment issues with vendors. You will be instrumental in monitoring vendor accounts to reconcile statements, investigate and resolve outstanding balances or discrepancies while maintaining details records of transactions and reconciliations in Sage 100 Contractor as well as by providing routine updates to leadership. This role requires strong intercompany collaboration, such as with sales and customer service, to resolve issues and streamline processes.
To be effective, you will need excellent analytical skills and the ability to analyze financial data and identify issues. Constructive, clear, and concise verbal and written communication skills are necessary for interacting with customers and internal teams. Maintaining organization of multiple priorities, customers, and projects is essential. Creative problem-solving with the ability to resolve customer issues and billing discrepancies is required. A background in accounting, finance, or a similar role with proficiency in accounting related software is required.
Essential Job Functions

Review and verify the accuracy and completeness of vendor invoices and supporting documentation
Verify appropriate authorization and coding for all invoices
Match invoices with purchase orders and receiving documents
Enter invoices into the accounting system for payment processing
Schedule and process payments, including checks, electronic transfers and ACH
Monitor payment schedules to ensure timely disbursements and avoid late fees
Manage multiple customer and vendor accounts and process payables following construction specific project timelines
Address and resolve payment discrepancies and issues with vendors
Ensure all payment and AP procedures adhere to internal controls, accounting principles (GAAP), and relevant financial regulations
Support and coordinate month-end and year-end close activities related to accounts payable, reconciliations, and accruals
Reconcile vendor statements to ensure accounts are accurate and up to date
Investigate and resolve outstanding balances or discrepancies
Maintain organized records of invoices, payments and other accounts payable documentation
Assist with audit preparation by providing required documentation and explanations
Regular and punctual attendance at work
Adherence to safety guidelines and policies
Other job-related duties as assigned
Qualifications

2+ years of progressive experience in Accounts Payable with a focus on commercial accounts
Experience in high volume, multi-entity environment with construction industry experience
Proficiency with ERP, AP automation tools, and accounting software
Strong Microsoft Excel skills including pivot tables, VLOOKUPS, and complex formulas
Demonstrates a high level of organization and reliability, ensuring tasks are completed accurately and prior to deadlines
Exhibits strong multi-step thinking abilities, effectively analyzing, and solving complex problems
Manages time efficiently, prioritizing tasks to meet deadlines and maintain productivity
Possesses strong communication skills, facilitating clear and effective exchanges of information
Upholds discretion and confidentiality, handling sensitive information with the utmost care
Works effectively as part of a team, contributing to a collaborative and supportive work environment
As a condition of employment, employer will conduct a background check and drug screen prior to hire
Ability to understand, speak, and write English
Education And Certifications

High School Diploma required
Associate’s degree in Accounting, Finance, or related field preferred
This is an on-site role located at the company's headquarters in Nashville, TN.
GUARDIAN ACCESS SOLUTIONS WILL NOT SPONSOR APPLICANTS FOR WORK VISAS FOR THIS ROLE.
This job description is not intended to be a comprehensive list of duties or standards of the position. Additional tasks may be assigned and the scope of the job may change as necessitated by business demands. Applicants are advised that false statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed. Guardian Access Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.