Accounts Payable Specialist
Summit Staffing Partners
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New York, NY
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Associate
Posted April 3, 2026
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Responsibilities
Commitments
Responsibilities
- Own the full-cycle accounts payable process, including vendor setup, invoice intake, coding, and entry into the general ledger
- Prepare and process high-volume vendor payments (checks, ACH, wires), ensuring accuracy, proper approvals, and timely execution
- Review and validate invoices and supporting documentation, resolving discrepancies and ensuring proper expense classification
- Maintain and update vendor records, including onboarding new vendors and collecting required documentation (W9s, NDAs, etc.)
- Serve as a key point of contact for vendors, handling inquiries, payment status updates, and issue resolution
- Process and reconcile corporate credit card activity, ensuring accurate coding and compliance with internal policies
- Track daily cash activity related to disbursements and assist with cash postings and reconciliations as needed
- Support month-end close from an AP perspective, including accruals, prepaid expenses, and AP-related journal entries
- Assist with 1099 processing and year-end reporting requirements
- Maintain organized, audit-ready documentation across systems and shared folders
- Monitor AP aging and proactively follow up on outstanding invoices or discrepancies
- Partner with internal teams to respond to requests and ensure smooth day-to-day financial operations
- Contribute to process improvements, reporting, and ad hoc projects related to accounts payable and operations Qualifications:
Commitments
Accounts Payable Analyst Consulting to Hire Hybrid - NYC Based, Midtown Manhattan (Work From Home and In Office) Overview: Our client, a mid-sized, boutique financial services firm based in Midtown Manhattan, is seeking an Accounts Payable Analyst to join their internal team.
This is a consulting-to-hire opportunity, starting on a consulting basis with the intention of converting to a full-time, permanent position.
The role offers a hybrid schedule - 3 days a week in the office and 2 days working from home.
Upon conversion to a permanent employee, the position offers 100% fully covered health, dental, and vision benefits, along with a competitive compensation package, PTO, and additional incentives.
Self-motivated, proactive, and comfortable working both independently and as part of a team Preferred:
Exposure to financial services, private equity, or family office environments
Not Met Priorities
What still needs stronger evidence
Requirements
- Own the full-cycle accounts payable process, including vendor setup, invoice intake, coding, and entry into the general ledger
- Hands-on accounts payable experience, including invoice processing, vendor management, and payment execution
- Strong understanding of AP workflows, controls, and best practices
- Advanced Excel skills, including pivot tables and VLOOKUPs
- High level of accuracy and attention to detail, particularly in high-volume processing environments
- Strong organizational and time management skills, with the ability to prioritize and meet deadlines
- Effective communication skills, with the ability to interact professionally with vendors and internal stakeholders
- Self-motivated, proactive, and comfortable working both independently and as part of a team Preferred:
- Experience with Sage Intacct or similar accounting systems
- Exposure to financial services, private equity, or family office environments
- Experience supporting audits, 1099 processing, or AP reporting initiatives
Preferred Skills
- Experience with Sage Intacct or similar accounting systems
- Exposure to financial services, private equity, or family office environments
- Experience supporting audits, 1099 processing, or AP reporting initiatives
Education
- (Not required) – Bachelor’s degree in Accounting or a related field preferred
Accounts Payable Analyst Consulting to Hire Hybrid - NYC Based, Midtown Manhattan (Work From Home and In Office) Overview: Our client, a mid-sized, boutique financial services firm based in Midtown Manhattan, is seeking an Accounts Payable Analyst to join their internal team. This is a consulting-to-hire opportunity, starting on a consulting basis with the intention of converting to a full-time, permanent position. The role offers a hybrid schedule - 3 days a week in the office and 2 days working from home. This is a fantastic opportunity for someone with strong accounts payable experience to step into a high-visibility, hands-on role within a collaborative and fast-paced environment. The firm has a phenomenal, long-standing reputation and offers long-term stability, growth potential, and the ability to take ownership of the full AP process. Upon conversion to a permanent employee, the position offers 100% fully covered health, dental, and vision benefits, along with a competitive compensation package, PTO, and additional incentives. In this role, you will:
Own the full-cycle accounts payable process, including vendor setup, invoice intake, coding, and entry into the general ledger
Prepare and process high-volume vendor payments (checks, ACH, wires), ensuring accuracy, proper approvals, and timely execution
Review and validate invoices and supporting documentation, resolving discrepancies and ensuring proper expense classification
Maintain and update vendor records, including onboarding new vendors and collecting required documentation (W9s, NDAs, etc.)
Serve as a key point of contact for vendors, handling inquiries, payment status updates, and issue resolution
Process and reconcile corporate credit card activity, ensuring accurate coding and compliance with internal policies
Track daily cash activity related to disbursements and assist with cash postings and reconciliations as needed
Support month-end close from an AP perspective, including accruals, prepaid expenses, and AP-related journal entries
Assist with 1099 processing and year-end reporting requirements
Maintain organized, audit-ready documentation across systems and shared folders
Monitor AP aging and proactively follow up on outstanding invoices or discrepancies
Partner with internal teams to respond to requests and ensure smooth day-to-day financial operations
Contribute to process improvements, reporting, and ad hoc projects related to accounts payable and operations Qualifications:
Bachelor’s degree in Accounting or a related field preferred
Hands-on accounts payable experience, including invoice processing, vendor management, and payment execution
Strong understanding of AP workflows, controls, and best practices
Advanced Excel skills, including pivot tables and VLOOKUPs
High level of accuracy and attention to detail, particularly in high-volume processing environments
Strong organizational and time management skills, with the ability to prioritize and meet deadlines
Effective communication skills, with the ability to interact professionally with vendors and internal stakeholders
Self-motivated, proactive, and comfortable working both independently and as part of a team Preferred:
Experience with Sage Intacct or similar accounting systems
Exposure to financial services, private equity, or family office environments
Experience supporting audits, 1099 processing, or AP reporting initiatives
Own the full-cycle accounts payable process, including vendor setup, invoice intake, coding, and entry into the general ledger
Prepare and process high-volume vendor payments (checks, ACH, wires), ensuring accuracy, proper approvals, and timely execution
Review and validate invoices and supporting documentation, resolving discrepancies and ensuring proper expense classification
Maintain and update vendor records, including onboarding new vendors and collecting required documentation (W9s, NDAs, etc.)
Serve as a key point of contact for vendors, handling inquiries, payment status updates, and issue resolution
Process and reconcile corporate credit card activity, ensuring accurate coding and compliance with internal policies
Track daily cash activity related to disbursements and assist with cash postings and reconciliations as needed
Support month-end close from an AP perspective, including accruals, prepaid expenses, and AP-related journal entries
Assist with 1099 processing and year-end reporting requirements
Maintain organized, audit-ready documentation across systems and shared folders
Monitor AP aging and proactively follow up on outstanding invoices or discrepancies
Partner with internal teams to respond to requests and ensure smooth day-to-day financial operations
Contribute to process improvements, reporting, and ad hoc projects related to accounts payable and operations Qualifications:
Bachelor’s degree in Accounting or a related field preferred
Hands-on accounts payable experience, including invoice processing, vendor management, and payment execution
Strong understanding of AP workflows, controls, and best practices
Advanced Excel skills, including pivot tables and VLOOKUPs
High level of accuracy and attention to detail, particularly in high-volume processing environments
Strong organizational and time management skills, with the ability to prioritize and meet deadlines
Effective communication skills, with the ability to interact professionally with vendors and internal stakeholders
Self-motivated, proactive, and comfortable working both independently and as part of a team Preferred:
Experience with Sage Intacct or similar accounting systems
Exposure to financial services, private equity, or family office environments
Experience supporting audits, 1099 processing, or AP reporting initiatives