Transportation Manager

Job Title: Transportation Manager
Job-Type: Full time
Contract Days: 220 Days
Location: Wayside Schools, Administrative Offices
Reports to: Director of Operations
Salary: $68,000 - $70,000
ABOUT WAYSIDE SCHOOLS:
Wayside Schools is an open-enrollment, tuition-free Pre-K4-12 th grade public charter school network that provides over 2,000 scholars across its four South Austin campuses with a rigorous International Baccalaureate education. Since 2012, Wayside schools has striven to empower historically underserved scholars, providing them with the instructional experiences, academics skills, intellectual habits and social and emotional competencies needed to become graduates from four-year colleges and universities, providing them with the access and opportunities they need to narrate their own futures and positively impact and empower the families and communities to which they belong.
Job Goals:
The Transportation manager will oversee bus service moving scholars to and from school every day. Transportation Manager is responsible for the efficient management of day-to-day operations and will also analyze the trends of ridership, rider’s behavior, cost, and route efficiency. The goal is to achieve on-time and safe transportation service for scholars to and from school each day. The Transportation Manager will manage a fleet bus, bus drivers, and serve as a liaison for administrators and parents for any change. As a member of the operations team, the Transportation Manager is responsible for designing professional development trainings for bus drivers and managing the expectations of service are met during the school year. The Transportation Manager will also oversee a budget and ensure that the department stays within its limit.
QUALIFICATIONS:
Education

Bachelor’s Degree from an accredited four-year educational institution (preferred)
Experience:

A minimum of 3 years supervisory experience in transportation and fleet operations (required)
A minimum of 3-5-years of experience in operations or similar role in education or similar organization (preferred)
Requirements

Clear and valid Texas commercial driver's license with Passenger (P) and School Bus (S) endorsements
Clear driving record
In good standing with the Department of Transportation
Annual physical exam
Unannounced alcohol and drug tests
Skills And Mindsets

Ability to implement policy and procedures
Ability to use technology to plan, operate, monitor, and evaluate transportation operations
Strong organizational, communication, and interpersonal skills
Knowledge of energy management and vehicle repair and maintenance
Excellent organizational and communication skills, with a good command of the English language and vocabulary.
Bilingual in Spanish (a plus)
Highly skilled ability to manage multiple tasks, prioritize, problem solve and navigate through ambiguity
High level of flexibility and openness to change
Desire to serve as a team member and work collaboratively to serve campus community
Ability to exercise excellent judgment in decision-making;
Ability to work in a fast-paced educational environment & be part of a developing high-performance ops team to provide best practices of operational excellence at the campus level, specifically related to the business operations of public charter schools in Texas
Initiator, problem-solver, and creative thinker
Ability to maintain emotional control under stress
Must have reliable transportation to travel between campuses
Exceptional project management skills, with an ability to juggle multiple priorities simultaneously
Excellent interpersonal skills and an energetic attitude; ability to work effectively with all levels of the organization and quickly build rapport
Skills and ability in organization, time management, task prioritization, and record keeping
Meticulous attention to detail with an ability to produce high-quality work in a dynamic environment
Excellent written and verbal communication skills
Service-oriented, able to adapt to a changing environment while applying flexibility to work under pressure and remaining calm in the midst of competing demands
Budget management experience
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) and Google applications (Sheets, Docs, Google Drive), with the ability to quickly learn new technologies (Slack, video conferencing apps, etc.)
Performance Responsibilities:

Designs professional development for bus drivers and bus coordinators, coordinates transportation training programs, and tracks participation
Manages the development and implementation of policies and procedures, system upgrades, and standards of service expectations across the Network
Monitors daily operations to assure bus service is performed efficiently and in accordance with appropriate regulations, standard operating procedures, policies, and guidelines
Distributes bus schedules to schools prior to the start of the school year
Facilitates staff meetings to address operational issues and builds a rapport of support for school administrators by addressing concerns in a timely manner
Maintains strong communication with bus service contract providers and Wayside Schools teams to facilitate problem resolution in an efficient and effective manner
Responds promptly to concerns or emergency notifications from parents, school leaders, teachers, and other faculty members
Establishes and maintains positive relationships with parents, school and other support partners
Provides recommendations to the Operations Manager during periods of inclement weather regarding schedule changes
Oversees route efficiency and leads the planning for annual route optimization while complying with the district’s guidelines
Travels throughout the Network for campus visits, rides bus routes, and visits bus stops to observe loading and drop-off procedures
Manages transportation budget and ensures the department operates within its limit
Meets regularly with Operations Manager and/or designee to provide information on operational issues, including changes in pupil transportation regulations and guidelines
Serves as a liaison for field trip requests between schools and bus service provider to ensure service is scheduled
Maps opportunities and implements plans to achieve continuous improvement in transportation with the goal of providing excellence in service
Oversees and promotes the use of technology on buses to enhance best practices elevating bus service experience for scholars
Plans for future bus service needs that are aligned to Wayside Schools improvement plans.
Coordinate assignments and schedules of bus drivers, routes, and vehicles to ensure safe, efficient, and economical transportation services
Ability to conduct on-site inspections of all vehicle repair and maintenance operations
Ability to manage budget and personnel
Manage the delivery of transportation services for students and ensure that they are picked up and arrive safely and on time
Supervise preparation and updating of bus routes and schedules for all schools in district and develop plans to meet future transportation needs
Communicate changes in routes and scheduling to campuses and the public when warranted
Coordinate transportation for extracurricular activities and special programs
Assign bus drivers to routes and extracurricular trips and find substitutes as needed
Supervise repair of all district-owned buses and preventive maintenance; ensure that vehicle repair requests and work orders are prioritized and processed in a timely manner; contract for outside services that cannot be performed in shop
Implement federal and state law, State Board of Education rule, and board policy
Compile, maintain, file, and present all reports, records, and other documents required; prepare, process, and maintain all documents required to verify safety certification and alcohol and drug testing of bus drivers
Ensure that employee time records are accurately maintained and data necessary to process transportation payroll is delivered in a timely manner
Develop and administer budget based on documented needs and ensure that operations are cost effective and funds are managed wisely
Maintain current inventory of supplies and parts and initiate purchases in accordance with budgetary limitations and district policies; approve and forward invoices for transportation to accounting department
Recommend disposal of obsolete or worn-out buses and equipment; recommend purchase of vehicles as necessary
Implement district's student discipline policies and ensure that expectations about appropriate behavior when using district transportation are communicated to students; enforce student discipline and suspension of riding privileges for any student who violates rules and regulations
Investigate reported concerns and take appropriate action to resolve issues
Select, train, supervise, and evaluate staff and make recommendations relative to assignment, retention, discipline, and dismissal; prepare, review, and revise transportation department job descriptions; report to work in a timely manner according to assigned schedule
Supervise the implementation and upkeep of the electronic bus pass and location tracking system
Maintain professional interactions with staff, parents, community and visitors
Demonstrate the ability to remain calm and withstand pressures
Demonstrate flexibility to change in routine and adapt quickly to changing situations
Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly
Bus Drivers, Bus Monitors, Dispatcher, Router, Supervisors and other Transportation Staff
Other duties as assigned
Benefits

Competitive Salary (actual salary is dependent on qualifications)
Health Insurance, including major medical, dental, vision, and life
10 Days Accrued Leave Per Year
Professional Development and Coaching
State retirement plan (TRS)
403(b) Plan
Additional Information:
This job description is not an employment agreement or contract. Wayside Schools has the exclusive right to alter this job description at any time without notice. This position is exempt from the Fair Labor Standards Act (FLSA). The office hours are to be determined by supervisor, however, from time to time may work an extended schedule, including weekends and evenings according to demands of the role and tasks. In accordance with applicable laws and Wayside Schools policies, no person shall be excluded from consideration for recruitment, selection, appointment, training, promotion, retention or any other personnel action, or be denied any benefits or participation in any educational programs or activities which it operates on the grounds of race, religion, color, national origin, sex, disability, age or veteran status (except where age, sex, or disability constitutes a bona fide occupational qualification necessary to proper and efficient administration). All new employees must present proof of identity and eligibility to work in the United States. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.