Accounting Assistant
Sullenberger Aviation Museum
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Charlotte, NC
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Entry level
Posted March 28, 2026
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Responsibilities
Commitments
Responsibilities
- Manage accounts payable including assisting staff with expense reimbursements
- Reconcile credit card accounts monthly
- Match bank and credit card transactions with supporting bills or receipts
- Maintaining digital vendor files within Quickbooks and electronic documentation of all transactions
- Enter invoices into Quickbooks and send them for approval
- Schedule invoices for ACH payment or print manual checks for mailing
- Supporting accounts receivable by preparing cash/check deposits, creating entries for cash & credit card
- Complete monthly sales tax report and semi-annual reimbursement request
- Assist with annual audit and 990 preparations
- Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office software with proficiency in Excel and QuickBooks Online Advanced.
- Responsibilities include assisting with the preparation and maintenance of financial statements, processing accounts payable and receivable, reconciling accounts, and managing financial transactions.
- The role also includes using accounting software to maintain financial records and collaborating with the finance team to ensure accuracy and compliance with financial policies.
Commitments
The Accounting Assistant will support the Vice President of Finance and Human Resources with various projects as needed.
Role Description This is a full-time hybrid role for an Accounting Assistant based in Charlotte, NC, with some work-from-home flexibility.
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Requirements
- Proficiency in QuickBooks Online Advanced and Excel spreadsheets is essential.
- Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office software with proficiency in Excel and QuickBooks Online Advanced.
- Proficiency in Accounting, Finance, and Bookkeeping
- Experience with Financial Statements and ensuring accuracy in financial reporting
- Familiarity with Accounting Software and tools
- Strong organizational and analytical skills
- Excellent attention to detail and ability to meet deadlines
Preferred Skills
- Petty cash reimbursements and reconciliations Education/Experience: An Associate degree (A.A.) or equivalent from a two-year college or technical school is preferred; or 5 years of related experience and/or training; or an equivalent combination of education and experience.
- Non-profit experience a plus.
- Experience with CRM software is not required but would be beneficial.
- Knowledge of non-profit or museum financial management is a plus
Education
- (Not required) – Petty cash reimbursements and reconciliations Education/Experience: An Associate degree (A.A.) or equivalent from a two-year college or technical school is preferred; or 5 years of related experience and/or training; or an equivalent combination of education and experience.
- (Not required) – Bachelor's degree in Accounting, Finance, or a related field preferred
Job Brief: The Accounting Assistant is responsible for maintaining accurate financial records for the organization. This role requires a strong understanding of accounting procedures and concepts to ensure the organization's daily accounting functions are recorded accurately and assets are utilized efficiently. Proficiency in QuickBooks Online Advanced and Excel spreadsheets is essential. The Accounting Assistant will support the Vice President of Finance and Human Resources with various projects as needed. Responsibilities:
Manage accounts payable including assisting staff with expense reimbursements
Reconcile credit card accounts monthly
Match bank and credit card transactions with supporting bills or receipts
Maintaining digital vendor files within Quickbooks and electronic documentation of all transactions
Enter invoices into Quickbooks and send them for approval
Schedule invoices for ACH payment or print manual checks for mailing
Supporting accounts receivable by preparing cash/check deposits, creating entries for cash & credit card
Complete monthly sales tax report and semi-annual reimbursement request
Assist with annual audit and 990 preparations
Petty cash reimbursements and reconciliations Education/Experience: An Associate degree (A.A.) or equivalent from a two-year college or technical school is preferred; or 5 years of related experience and/or training; or an equivalent combination of education and experience. Non-profit experience a plus. Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office software with proficiency in Excel and QuickBooks Online Advanced. Experience with CRM software is not required but would be beneficial. Role Description This is a full-time hybrid role for an Accounting Assistant based in Charlotte, NC, with some work-from-home flexibility. Responsibilities include assisting with the preparation and maintenance of financial statements, processing accounts payable and receivable, reconciling accounts, and managing financial transactions. The role also includes using accounting software to maintain financial records and collaborating with the finance team to ensure accuracy and compliance with financial policies. Qualifications
Proficiency in Accounting, Finance, and Bookkeeping
Experience with Financial Statements and ensuring accuracy in financial reporting
Familiarity with Accounting Software and tools
Strong organizational and analytical skills
Excellent attention to detail and ability to meet deadlines
Knowledge of non-profit or museum financial management is a plus
Bachelor's degree in Accounting, Finance, or a related field preferred
Manage accounts payable including assisting staff with expense reimbursements
Reconcile credit card accounts monthly
Match bank and credit card transactions with supporting bills or receipts
Maintaining digital vendor files within Quickbooks and electronic documentation of all transactions
Enter invoices into Quickbooks and send them for approval
Schedule invoices for ACH payment or print manual checks for mailing
Supporting accounts receivable by preparing cash/check deposits, creating entries for cash & credit card
Complete monthly sales tax report and semi-annual reimbursement request
Assist with annual audit and 990 preparations
Petty cash reimbursements and reconciliations Education/Experience: An Associate degree (A.A.) or equivalent from a two-year college or technical school is preferred; or 5 years of related experience and/or training; or an equivalent combination of education and experience. Non-profit experience a plus. Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office software with proficiency in Excel and QuickBooks Online Advanced. Experience with CRM software is not required but would be beneficial. Role Description This is a full-time hybrid role for an Accounting Assistant based in Charlotte, NC, with some work-from-home flexibility. Responsibilities include assisting with the preparation and maintenance of financial statements, processing accounts payable and receivable, reconciling accounts, and managing financial transactions. The role also includes using accounting software to maintain financial records and collaborating with the finance team to ensure accuracy and compliance with financial policies. Qualifications
Proficiency in Accounting, Finance, and Bookkeeping
Experience with Financial Statements and ensuring accuracy in financial reporting
Familiarity with Accounting Software and tools
Strong organizational and analytical skills
Excellent attention to detail and ability to meet deadlines
Knowledge of non-profit or museum financial management is a plus
Bachelor's degree in Accounting, Finance, or a related field preferred