Executive Assistant
Seattle Metropolitan Chamber of Commerce
•
Seattle, WA
0
0
0
0
Not Applicable
Posted April 17, 2026
Job link
Thinking about this job
Responsibilities
Commitments
Responsibilities
- Manage the CEO’s calendar and priorities, balancing competing demands
- Coordinate executive meetings and engagements, including scheduling, preparation of materials, and follow-up on key actions
- Prepare and review correspondence, presentations, and briefing materials for internal and external engagements
- Serve as a primary point of contact for internal and external stakeholders, ensuring clear, timely, and professional communication
- Anticipate needs and resolve scheduling and logistical challenges in a fast-paced, high-visibility environment
- Handle sensitive information with discretion and sound judgment
- Support coordination with internal and external stakeholders, including business leaders and public sector partners
- Assist with communications and briefing materials to support executive engagement
- Coordinate event logistics, including vendors and on-site support
- Support day-to-day office operations including technology, supplies, and administrative needs
Commitments
We embrace a hybrid work model that values collaboration and autonomy.
This position requires consistent in-person presence, 3 days per week in our downtown Seattle office, as well as on-site or in-field work for events and meetings.
2 days per week may be remote for Washington State residents.
Occasional regional travel, early mornings, evenings, and weekend commitments are required.
This role is ideal for someone who thrives in face-to-face collaboration, understands the value of showing up where the work happens, and produces high quality work under pressure and shifting multiple priorities.
Adaptability and flexibility as priorities shift
Remote office set up stipend $500
Not Met Priorities
What still needs stronger evidence
Requirements
- Experience supporting senior leaders, including managing complex schedules and logistics
- Strong organizational skills with the ability to prioritize and manage multiple tasks effectively
- Excellent written and verbal communication skills, with attention to detail
- Ability to build and maintain professional relationships across a range of stakeholders
- Proven ability to handle confidential information with discretion and professionalism
- Comfortable using modern productivity tools, including AI-assisted tools, to improve efficiency
- Interest in public policy, government, or civic engagement, with comfort operating in a stakeholder-driven, public-facing environment
- A calm, professional approach in a fast-paced environment, high-visibility environment
- Strong follow-through and accountability on tasks and commitments
- Adaptability and flexibility as priorities shift
- A collaborative mindset and willingness to support team and organizational needs
- 6+ years of experience providing direct support to C-level executive or elected officials, with a proven ability to manage complex calendars, logistics, and competing priorities
- Demonstrated comfort working with modern productivity tools, including AI-assisted tools
- Strong organizational and time management skills
- Excellent written and verbal communication skills, with the ability to produce high-quality materials
- Strong interpersonal skills and the ability to build trusted relationships
- A proactive, resourceful mindset with the ability to work both independently and as part of a team
Organization: Challenge Seattle
Job Title: Executive Assistant
Classification: Regular, full-time, exempt
Reports To: Vice President, Challenge Seattle
About Us
Challenge Seattle is a civic organization led by former governor Chris Gregoire and 23 CEOs, representing many of the Seattle region’s largest companies and nonprofits. As an innovative private-sector partnership, Challenge Seattle’s mission is to ensure that greater Seattle thrives as one of the world’s most vibrant, innovative, and globally competitive regions. Its CEO members are focused on bringing their organizations’ resources and expertise together to tackle some of the region’s most pressing challenges such as housing and transportation.
About The Role
Challenge Seattle is seeking a highly skilled and trusted Executive Assistant to support the CEO and contribute to the effective operations of a five-person team.
This role is central to enabling the CEO to operate effectively in a fast-paced, high-visibility environment. The ideal candidate brings a high degree of professionalism, discretion, and attention to detail. The Executive Assistant will manage complex scheduling, coordinate high-level meetings and engagements, and serve as a key point of contact for internal and external stakeholders, including business leaders and elected officials.
In addition to executive support, this role contributes to organizational operations, including event coordination, communications support, and office management. This position plays an important role in ensuring the organization operates efficiently and maintains strong relationships across its network. The ideal candidate brings experience supporting senior executives, strong project management skills, and sound judgment in managing competing priorities.
Work Environment
We embrace a hybrid work model that values collaboration and autonomy. This position requires consistent in-person presence, 3 days per week in our downtown Seattle office, as well as on-site or in-field work for events and meetings. 2 days per week may be remote for Washington State residents. Occasional regional travel, early mornings, evenings, and weekend commitments are required.
This role is ideal for someone who thrives in face-to-face collaboration, understands the value of showing up where the work happens, and produces high quality work under pressure and shifting multiple priorities.
What You’ll Do
Manage the CEO’s calendar and priorities, balancing competing demands
Coordinate executive meetings and engagements, including scheduling, preparation of materials, and follow-up on key actions
Prepare and review correspondence, presentations, and briefing materials for internal and external engagements
Serve as a primary point of contact for internal and external stakeholders, ensuring clear, timely, and professional communication
Anticipate needs and resolve scheduling and logistical challenges in a fast-paced, high-visibility environment
Handle sensitive information with discretion and sound judgment
Support coordination with internal and external stakeholders, including business leaders and public sector partners
Assist with communications and briefing materials to support executive engagement
Coordinate event logistics, including vendors and on-site support
Support day-to-day office operations including technology, supplies, and administrative needs
What Makes You a Strong Candidate
Experience supporting senior leaders, including managing complex schedules and logistics
Strong organizational skills with the ability to prioritize and manage multiple tasks effectively
Excellent written and verbal communication skills, with attention to detail
Ability to build and maintain professional relationships across a range of stakeholders
Proven ability to handle confidential information with discretion and professionalism
Comfortable using modern productivity tools, including AI-assisted tools, to improve efficiency
Interest in public policy, government, or civic engagement, with comfort operating in a stakeholder-driven, public-facing environment
What Drives Success In This Role
A proactive, solution-oriented mindset and the ability to anticipate needs
Exercise sound judgment and make decisions aligned with team and organizational priorities
Ability to navigate competing priorities and shifting demands with clarity and focus
A calm, professional approach in a fast-paced environment, high-visibility environment
Strong follow-through and accountability on tasks and commitments
Adaptability and flexibility as priorities shift
A collaborative mindset and willingness to support team and organizational needs
What You Bring
6+ years of experience providing direct support to C-level executive or elected officials, with a proven ability to manage complex calendars, logistics, and competing priorities
Demonstrated comfort working with modern productivity tools, including AI-assisted tools
Strong organizational and time management skills
Excellent written and verbal communication skills, with the ability to produce high-quality materials
Strong interpersonal skills and the ability to build trusted relationships
A proactive, resourceful mindset with the ability to work both independently and as part of a team
How To Apply
If you are interested in the role, please scroll down to submit your application.
Job Posting Link: Executive Assistant, Challenge Seattle
Note that resumes and cover letters will be reviewed by hiring manager upon receipt.**
Employment Details
The Chamber is committed to internal and market equity. The anticipated hiring range for this position is $106,949 - $139,034 annually, based on experience. The Chamber provides a comprehensive and competitive benefits package including but not restricted to:
We Got You Covered – Benefits & Perks
Medical, Dental, and Vision Coverage, employer pay 96% of the employee premium, including $0 prescriptions and appointments
401(k) and Roth Retirement Accounts, with Employer Match of up to 6%
Generous Holiday and Paid Time Off Schedule, including Community Service leave and winter closure
Mindfulness and Wellness Resources
Life Insurance
Accidental Death & Dismemberment Insurance
Company-sponsored ORCA Card
Flexible Spending Accounts
Paid Parental Leave
EAP Membership
Additional Voluntary Benefits, including Long-term Disability Insurance, Personal Accident Insurance, and Pet Insurance
Remote office set up stipend $500
Woodland Park Zoo Discount
SecureSave Workplace Savings Program with Optional $5 Semi-Monthly Employer Match
Passport Corporate Discount Membership
Norton LifeLock Benefit Solutions
Free snacks and beverages at the office!
Our Commitment to Equal Opportunity
We recognize the value of the Chamber and our affiliate organizations and programs reflecting the diversity of our community and are intentionally and actively seeking out applications from a variety of backgrounds.
The Chamber is an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, and, if necessary, disciplined without regard to sex, race, religion, creed, caste, marital status, age, national origin, ancestry, color, sexual orientation, gender identity or expression, political ideology or activity, disability, honorably discharged veteran, or military status. All applicants are carefully screened, and full consideration is given to their training, education, skills, aptitudes, experience, and previous work record. In addition, the Chamber does not discriminate on the basis of genetic information in its employment-related policies and practices, including coverage under its health benefits program.
Job Title: Executive Assistant
Classification: Regular, full-time, exempt
Reports To: Vice President, Challenge Seattle
About Us
Challenge Seattle is a civic organization led by former governor Chris Gregoire and 23 CEOs, representing many of the Seattle region’s largest companies and nonprofits. As an innovative private-sector partnership, Challenge Seattle’s mission is to ensure that greater Seattle thrives as one of the world’s most vibrant, innovative, and globally competitive regions. Its CEO members are focused on bringing their organizations’ resources and expertise together to tackle some of the region’s most pressing challenges such as housing and transportation.
About The Role
Challenge Seattle is seeking a highly skilled and trusted Executive Assistant to support the CEO and contribute to the effective operations of a five-person team.
This role is central to enabling the CEO to operate effectively in a fast-paced, high-visibility environment. The ideal candidate brings a high degree of professionalism, discretion, and attention to detail. The Executive Assistant will manage complex scheduling, coordinate high-level meetings and engagements, and serve as a key point of contact for internal and external stakeholders, including business leaders and elected officials.
In addition to executive support, this role contributes to organizational operations, including event coordination, communications support, and office management. This position plays an important role in ensuring the organization operates efficiently and maintains strong relationships across its network. The ideal candidate brings experience supporting senior executives, strong project management skills, and sound judgment in managing competing priorities.
Work Environment
We embrace a hybrid work model that values collaboration and autonomy. This position requires consistent in-person presence, 3 days per week in our downtown Seattle office, as well as on-site or in-field work for events and meetings. 2 days per week may be remote for Washington State residents. Occasional regional travel, early mornings, evenings, and weekend commitments are required.
This role is ideal for someone who thrives in face-to-face collaboration, understands the value of showing up where the work happens, and produces high quality work under pressure and shifting multiple priorities.
What You’ll Do
Manage the CEO’s calendar and priorities, balancing competing demands
Coordinate executive meetings and engagements, including scheduling, preparation of materials, and follow-up on key actions
Prepare and review correspondence, presentations, and briefing materials for internal and external engagements
Serve as a primary point of contact for internal and external stakeholders, ensuring clear, timely, and professional communication
Anticipate needs and resolve scheduling and logistical challenges in a fast-paced, high-visibility environment
Handle sensitive information with discretion and sound judgment
Support coordination with internal and external stakeholders, including business leaders and public sector partners
Assist with communications and briefing materials to support executive engagement
Coordinate event logistics, including vendors and on-site support
Support day-to-day office operations including technology, supplies, and administrative needs
What Makes You a Strong Candidate
Experience supporting senior leaders, including managing complex schedules and logistics
Strong organizational skills with the ability to prioritize and manage multiple tasks effectively
Excellent written and verbal communication skills, with attention to detail
Ability to build and maintain professional relationships across a range of stakeholders
Proven ability to handle confidential information with discretion and professionalism
Comfortable using modern productivity tools, including AI-assisted tools, to improve efficiency
Interest in public policy, government, or civic engagement, with comfort operating in a stakeholder-driven, public-facing environment
What Drives Success In This Role
A proactive, solution-oriented mindset and the ability to anticipate needs
Exercise sound judgment and make decisions aligned with team and organizational priorities
Ability to navigate competing priorities and shifting demands with clarity and focus
A calm, professional approach in a fast-paced environment, high-visibility environment
Strong follow-through and accountability on tasks and commitments
Adaptability and flexibility as priorities shift
A collaborative mindset and willingness to support team and organizational needs
What You Bring
6+ years of experience providing direct support to C-level executive or elected officials, with a proven ability to manage complex calendars, logistics, and competing priorities
Demonstrated comfort working with modern productivity tools, including AI-assisted tools
Strong organizational and time management skills
Excellent written and verbal communication skills, with the ability to produce high-quality materials
Strong interpersonal skills and the ability to build trusted relationships
A proactive, resourceful mindset with the ability to work both independently and as part of a team
How To Apply
If you are interested in the role, please scroll down to submit your application.
Job Posting Link: Executive Assistant, Challenge Seattle
Note that resumes and cover letters will be reviewed by hiring manager upon receipt.**
Employment Details
The Chamber is committed to internal and market equity. The anticipated hiring range for this position is $106,949 - $139,034 annually, based on experience. The Chamber provides a comprehensive and competitive benefits package including but not restricted to:
We Got You Covered – Benefits & Perks
Medical, Dental, and Vision Coverage, employer pay 96% of the employee premium, including $0 prescriptions and appointments
401(k) and Roth Retirement Accounts, with Employer Match of up to 6%
Generous Holiday and Paid Time Off Schedule, including Community Service leave and winter closure
Mindfulness and Wellness Resources
Life Insurance
Accidental Death & Dismemberment Insurance
Company-sponsored ORCA Card
Flexible Spending Accounts
Paid Parental Leave
EAP Membership
Additional Voluntary Benefits, including Long-term Disability Insurance, Personal Accident Insurance, and Pet Insurance
Remote office set up stipend $500
Woodland Park Zoo Discount
SecureSave Workplace Savings Program with Optional $5 Semi-Monthly Employer Match
Passport Corporate Discount Membership
Norton LifeLock Benefit Solutions
Free snacks and beverages at the office!
Our Commitment to Equal Opportunity
We recognize the value of the Chamber and our affiliate organizations and programs reflecting the diversity of our community and are intentionally and actively seeking out applications from a variety of backgrounds.
The Chamber is an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, and, if necessary, disciplined without regard to sex, race, religion, creed, caste, marital status, age, national origin, ancestry, color, sexual orientation, gender identity or expression, political ideology or activity, disability, honorably discharged veteran, or military status. All applicants are carefully screened, and full consideration is given to their training, education, skills, aptitudes, experience, and previous work record. In addition, the Chamber does not discriminate on the basis of genetic information in its employment-related policies and practices, including coverage under its health benefits program.