Maximo Systems Admin

Overview Reporting to the Senior Director of Maintenance, you will form a critical part of the central maintenance team and the wider organization. You will be responsible for the day-to-day administration, configuration, and functional support of the IBM Maximo Enterprise Asset Management (EAM) system. In this role, you will support the management of business assets, maintenance operations, and inventory processes while ensuring the system aligns with operational needs and industry best practices. You will have a strong knowledge of Maximo functional modules with a solid understanding of system configuration and design, acting as a bridge between maintenance, operations, supply chain, and IT teams. Work Authorization: This position is not eligible for employment visa sponsorship now or in the future; candidates must be authorized to work in the United States without sponsorship. Travel: Must be willing to travel up to 30% Duties and Responsibilities Maximo System Administration & Functional Support
Administer and support IBM Maximo EAM with a focus on transportation, fleet, and facilities assets
Configure Maximo applications, workflows, escalations, automation scripts (high-level), and security groups
Manage system settings, domains, classifications, job plans, PMs, routes, and asset hierarchies
Support upgrades, patches, and testing activities in coordination with IT and vendors
Monitor system performance and data integrity Asset & Maintenance Management
Support asset lifecycle management including asset creation, classification, condition, and retirement
Configure and optimize preventive maintenance (PM) programs, work orders, and plans
Assist maintenance teams with work execution, labor reporting, failure codes, and regulatory compliance
Ensure the system reflects operational workflows and safety requirements Inventory & Materials Management
Support inventory, storerooms, and purchasing processes within Maximo
Configure reorder points, issue/return processes, and inventory classifications
Assist with inventory accuracy, cycle counts, and materials reporting
Work with supply chain stakeholders to improve materials availability and system usability Technical & Configuration Knowledge
Perform Maximo configuration using Application Designer, Database Configuration, and Security Groups
Support Maximo integrations (MIF, flat files, REST/SOAP APIs) and assist with functional testing
Review and support report development using BIRT or standard Maximo reports
Document system configurations, design decisions, and standard operating procedures User Support & Continuous Improvement
Provide Tier 2/3 support for Maximo users across maintenance, operations, and inventory teams
Train users on Maximo functionality and best practices
Gather business requirements and translate them into system configuration solutions
Identify opportunities to improve data quality, system usability, and business processes Qualifications
College-level education (degree, diploma, or equivalent), preferably in IT, Business Management, or related field (highly desirable)
IBM Maximo Certification(s) (Deployment or Administrator)
Project Management qualification (e.g., PRINCE2 or APMP) (desirable) Additional Experience and Skills
5+ years of experience working with information technology systems (essential)
3+ years of experience with IBM Maximo integrations or basic automation scripting (essential)
Hands-on experience with Maximo 7.6+ and/or IBM Maximo Application Suite (MAS) (essential)
Proven experience managing security, workflows, integrations, and upgrades (essential)
Experience with upgrades, fix packs, patches, performance tuning, and troubleshooting
Practical knowledge of Google Workspace (Gmail, Drive, Docs, Sheets, Slides, Meet)
Experience training users on IT systems (essential)
Strong organizational and time management skills
Excellent problem-solving, communication, and influencing skills
Ability to manage multiple priorities and meet business objectives
Willingness to travel as needed (up to 30%)
Ability to manage working hours effectively while maintaining productivity and well-being General Responsibilities
Support organizational initiatives and projects
Manage and develop any direct reports (if applicable)
Undertake additional duties as requested by leadership within scope of the role Health & Safety Responsibilities
Maintain awareness of health and safety practices and report unsafe conditions
Report hazards, faulty equipment, or safety concerns promptly and ensure appropriate action is taken
Participate in required health and safety training
Support investigations following incidents as needed
Report accidents, incidents, or near misses within required timeframes
Refrain from actions that could endanger employees, customers, or the public
Use personal protective equipment (PPE) as required
Comply with all applicable health and safety policies and federal/state regulations Benefits
Competitive compensation package
Medical, dental, vision, and life insurance benefits
401(k) with employer match
Employee Assistance Program (EAP)
Paid time off and holidays
Commuter benefits
Financial wellness resources
Training and professional development opportunities
Career growth and internal mobility opportunities Benefits may vary by position and location. Equal Opportunity Statement The organization is an equal opportunity employer committed to fostering a diverse and inclusive workplace free from discrimination and harassment. All qualified applicants will receive consideration without regard to protected characteristics.