Athletic Operations Coordinator
St. Xavier High School
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Cincinnati, OH
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Not Applicable
Posted March 29, 2026
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Responsibilities
Commitments
Responsibilities
- This role is responsible for assisting with event management, program coordination, and operational logistics while working closely with the Athletic Director, coaches, parents, and booster organization.
- Event & Game Operations
- Assist with coverage and management of home athletic contests
- Coordinate and execute Senior Day and College Signing Day events
- Support team picture days and in-season logistics
- Oversee operations of all concession stands, including setup, staffing, and logistics
- Program Coordination
- Organize and manage team shops (spirit wear) for athletic programs
- Coordinate Meet the Team Night and preseason parent meetings
- Assist with postseason banquets and special events
- Work with team parents to support coaches and program needs
- Athletic Department Support
- Maintain and update team history, records, and archives
- Update championship banners, trophies, and displays
- Assist with Booster Membership coordination and engagement
- Help organize the Coaches Appreciation Dinner
- Support planning and execution of the Athletic Hall of Fame Dinner
Commitments
Ability to work collaboratively with coaches, staff, and volunteers
Flexibility to work evenings and weekends during athletic seasons
Not Met Priorities
What still needs stronger evidence
Requirements
- Ability to manage multiple projects in a fast-paced environment
- High attention to detail and follow-through
- Strong customer service mindset when working with students, parents, and guests
- Ability to work collaboratively with coaches, staff, and volunteers
- Flexibility to work evenings and weekends during athletic seasons
- Basic knowledge of event operations and logistics
- Proficiency in Microsoft Office and general technology platforms
Preferred Skills
- Experience in athletics, event management, or school operations preferred
- Experience working with high school-aged students and/or athletic programs is a plus
Education
- (Not required) – Bachelor’s degree preferred (Sports Management, Education, Business, or related field)
- (Not required) – Experience working with high school-aged students and/or athletic programs is a plus
St. Xavier High School is seeking a detail-oriented and energetic Athletic Operations Coordinator to support the daily operations of the athletic department. This role is responsible for assisting with event management, program coordination, and operational logistics while working closely with the Athletic Director, coaches, parents, and booster organization.
Essential Duties And Responsibilities
Event & Game Operations
Assist with coverage and management of home athletic contests
Coordinate and execute Senior Day and College Signing Day events
Support team picture days and in-season logistics
Oversee operations of all concession stands, including setup, staffing, and logistics
Program Coordination
Organize and manage team shops (spirit wear) for athletic programs
Coordinate Meet the Team Night and preseason parent meetings
Assist with postseason banquets and special events
Work with team parents to support coaches and program needs
Athletic Department Support
Maintain and update team history, records, and archives
Update championship banners, trophies, and displays
Assist with Booster Membership coordination and engagement
Help organize the Coaches Appreciation Dinner
Support planning and execution of the Athletic Hall of Fame Dinner
Skills And Other Required Competencies
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Ability to manage multiple projects in a fast-paced environment
High attention to detail and follow-through
Strong customer service mindset when working with students, parents, and guests
Ability to work collaboratively with coaches, staff, and volunteers
Flexibility to work evenings and weekends during athletic seasons
Education, Experience, And Qualifications
Bachelor’s degree preferred (Sports Management, Education, Business, or related field)
Experience in athletics, event management, or school operations preferred
Experience working with high school-aged students and/or athletic programs is a plus
Basic knowledge of event operations and logistics
Proficiency in Microsoft Office and general technology platforms
Essential Duties And Responsibilities
Event & Game Operations
Assist with coverage and management of home athletic contests
Coordinate and execute Senior Day and College Signing Day events
Support team picture days and in-season logistics
Oversee operations of all concession stands, including setup, staffing, and logistics
Program Coordination
Organize and manage team shops (spirit wear) for athletic programs
Coordinate Meet the Team Night and preseason parent meetings
Assist with postseason banquets and special events
Work with team parents to support coaches and program needs
Athletic Department Support
Maintain and update team history, records, and archives
Update championship banners, trophies, and displays
Assist with Booster Membership coordination and engagement
Help organize the Coaches Appreciation Dinner
Support planning and execution of the Athletic Hall of Fame Dinner
Skills And Other Required Competencies
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Ability to manage multiple projects in a fast-paced environment
High attention to detail and follow-through
Strong customer service mindset when working with students, parents, and guests
Ability to work collaboratively with coaches, staff, and volunteers
Flexibility to work evenings and weekends during athletic seasons
Education, Experience, And Qualifications
Bachelor’s degree preferred (Sports Management, Education, Business, or related field)
Experience in athletics, event management, or school operations preferred
Experience working with high school-aged students and/or athletic programs is a plus
Basic knowledge of event operations and logistics
Proficiency in Microsoft Office and general technology platforms