Sales Administrative Assistant

You in This Role As the Sales Administrative Assistant, you are responsible for supporting daily sales operations by providing high-level administrative, organizational, and communication support. This role is critical to ensuring internal efficiency, accurate documentation, smooth scheduling, and clear coordination between teams. You will work closely with the Sales team and reports to the Customer Success Manager.
The ideal candidate is proactive, detail-oriented, and highly organized, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment.
A Day in the Life

Provide administrative support to the sales team at the direction of the Inside Sales Manager
Manage calendars, meetings, and internal communications
Organize documents, records, and operational information
Serve as a central point of coordination for internal requests
What You'll Do

Manage calendars, schedule meetings, and coordinate appointments
Prepare, organize, and maintain internal documents, reports, and files
Handle internal and external correspondence via email, phone, and messaging platforms
Support Sales, and other teams with administrative tasks and data entry
Assist with order processing, invoicing, and basic reporting
Coordinate office logistics, supplies, and general administrative needs
Help streamline workflows and improve administrative processes
Ensure confidentiality and accuracy in all documentation and communications
What You'll Bring

Proven experience in an administrative assistant or office support role
Exceptional organizational and time-management skills
Strong written and verbal communication abilities
High attention to detail and accuracy
Ability to manage multiple priorities and meet deadlines
Comfort working cross-functionally with multiple departments
Proficiency with Google Workspace or Microsoft Office (Docs, Sheets, Excel, Outlook)
Experience working with CRM or ERP systems preferred
Professional, reliable, and proactive work ethic
Ability to work independently and as part of a team
Preferred:

Experience supporting sales, operations, or supply chain teams
HubSpot CRM experience
Shopify or e-commerce administrative experience
Experience in a manufacturing, technology, or B2B environment
What You'll Gain

Exposure to multiple departments and core business operations
Development of strong organizational and operational skill sets
Hands-on experience improving internal workflows and processes
Close collaboration with leadership and cross-functional teams
A clear understanding of how administrative systems support business growth
Opportunities for professional growth as the company scales
Compensation & Benefits

Competitive compensation package
Comprehensive benefits including medical, dental, and vision
401(k)
Unlimited PTO
Catered lunches for all employees every day of the week
Employee product discounts
About Us
Unusual Machines is a U.S.-based drone and drone parts company focused on the small and First-Person View (FPV) segments of the drone market. Our brands - Rotor Riot and Fat Shark - are two of the most respected names in FPV and have helped shape the industry through e-commerce, product development, and a deep connection with the pilot community.
We're expanding into enterprise and defense - bringing our obsessive attention to performance, design, and U.S.-based manufacturing into high-stakes environments like search and rescue, STEM education, and military innovation. With several of our products already approved by the Defense Innovation Unit, we're solving procurement issues for customers who demand speed, agility, and compliance.
If you love working at the intersection of community, content, and cutting-edge technology, you'll feel right at home here.
We are an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Unusual Machines participates in E-Verify. E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.
We unfortunately cannot offer visa sponsorship for this position.