Accounting Specialist

Blue Sky is seeking an experienced Accounting Specialist for our client, a leader in the school cafeteria renovation industry. The Accounting Specialist will be responsible for four key areas to support the company's financial operations and compliance requirements: 1. Operational / Financial Support 2. Business Compliance, 3. RFP Preparation 4. Cross-departmental support. This role is a hands-on position, requiring the right individual to be a self-starter, work with minimal supervision, and consistently meet deadlines, supporting organizational growth and efficiency. Responsibilities: Operational Financial Support:
Manage accounts payable and accounts receivable.
Process payroll, staff expense reports and credit card statements review (to include collecting and verifying documentation, for payment/reimbursement approval) and payroll-related reporting.
Prepare monthly financial statements and weekly cash reports.
Ensure compliance with applicable accounting and tax regulations.
Maintain general ledger and job cost accounting.
Prepare pricing quotes and calculate markups, while managing vendor payments and related accounts payable activities.
Prepare, review and submit AIA billing.
Reconcile bank accounts and credit cards.
Track project costs, budgets and profitability.
Conduct financial analyses to support business decision-making and performance improvement.
Collaborate with executive leadership to provide financial forecasts, insights, and recommendations.
Maintain and process all company documentation requests including but not limited to Certificate of Insurance (COI), W-9, Business Licenses, State Sales Tax Receipts, 1099 issuance and 1098 reconciliation and filing, etc.
Assist with year-end close and coordinate with external CPA.
Other applicable business-related duties (as deemed necessary and assigned). Business Compliance:
Process DBE & VA (Disadvantaged BusinessEnterprise; Disabled Veteran)business certification applications (to include but not limited to initial application submissions; annual recertification application maintenance).
Prepare, distribute and manage companyrelated financial documents, reports, and presentations for internal and external stakeholders.
Handle sensitiveinformation with discretion and maintain confidentiality at all times. RFP Preparation:
Collaborate with various departments to gather, analyze,and refine contentfor RFP responses.
Develop and maintain a library of RFP templates and resources to streamline the preparation process.
Ensure compliance with all RFP submission requirements and deadlines. Cross Departmental Interaction:
Collaborate with key functional department leaders to ensure smooth installation and customer experience.
Collaborate with cross-functional teams to identifyprocess improvement opportunities and recommend changes to enhance efficiency and effectiveness (i.e. to support the creation of company SOPs). Qualifications:
Bachelor’s degree in Accounting or related field (preferred)
Minimum 4 years of accounting experience in construction, engineering, millwork, or interior design industry.
Demonstrated experience with AIA billing, RFP processes, including drafting, editing,and submission.
Proficient in Microsoft Excel, QuickBooks, and project management tools.
Self-starter with excellent organizational skills and attentionto detail, with the abilityto prioritize tasks effectively.
Strong writtenand verbal communication skills.
Ability to work independently and collaboratively in a fast-paced environment.
Able to travel in the southeast for team events, approximately 2 to 3 times per year. Preferred Skills :
Experience in an entrepreneurial environment, preferably businesses with revenue in the $10M to $20M range.
Knowledge of basic accounting and transaction processing.
RFP analysis, review and preparation.
Familiarity with project management. What We Offer:
Competitive salary.
Comprehensive benefitspackage, including health,dental, 401K, and paid time off.
A collaborative and inclusive work environment.