Executive Assistant

Hermeus is a high-speed aircraft manufacturer focused on the rapid design, build, and test of high-Mach and hypersonic aircraft for the national interest. Working directly with the Department of Defense, Hermeus delivers capabilities that will ensure that our nation, and our allies, maintain an asymmetric advantage over any and all potential adversaries.
We need your help to effectively manage the wide range of time demands for a small group of senior executives at Hermeus. You’ll be empowered to own the executive’s calendar and help them more effectively manage when, where, and how they execute their duties. Your impact on the business is massive as you team with the business’ senior leaders to deliver the world’s fastest airplane.
RESPONSIBILITIES:

Manage daily calendars for :2- 3 senior executives
Respond to internal and external meeting requests
Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed
Act as point of contact for external guests
Plan and host external meetings
Must be willing to travel to LA, ATL or DC as needed, and comfortable working across different environments or schedules

MINIMUM REQUIREMENTS:

A minimum of 4+ years administrative experience supporting senior level executives in a fast-paced environment preferred
Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees and business associates both internal and external
Strong organizational and time management skills. Proven experience in multi-tasking and working with multiple people and priorities, while delivering on high quality results and follow through
Must be able to work onsite in DC a minimum of one day per week as needed by leadership to support growing organization
Demonstrates curiosity and a desire to understand the company goals
Ability to handle constant change
Proven ability to handle confidential and sensitive information in a professional manner
Excellent attention to detail and accuracy
Strong Microsoft Office Suite skills
Proficient in scheduling meetings in multiple time zones
Experience planning and booking international travel
Handling exec's monthly expense reports

PREFERRED SKILLS AND EXPERIENCE:

Experience coordinating executive-level meetings requiring security clearance.
Experience working with CRM systems
Experience supporting engineering/product teams

The salary information provided is a general guideline only. Hermeus takes various factors into account, including, but not limited to, the position's scope and responsibilities, the candidate's professional background, education and training, essential skills, and market and business considerations, when presenting a job offer.
Compensation is only one part of our total rewards package. Hermeus offers competitive salary and equity, unlimited PTO policy, generous parental leave, potential for year-end bonuses, and more!
100% employer-paid health care
401k & Retirement Plans
Unlimited PTO
Weekly Paid Office Lunches
End of Year Bonuses
Fully stocked breakrooms
Stock Options
Paid Parental Leave
U.S. EXPORT CONTROL COMPLIANCE STATUS
The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R.

120.62 or otherwise eligible for deemed export licensing. US persons include U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending

EQUAL OPPORTUNITY
Hermeus is an Equal Opportunity Employer. Employment decisions at Hermeus are based solely on merit, competence, and qualifications, without regard to race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
The salary information provided is a general guideline only. Hermeus takes various factors into account, including, but not limited to, the position's scope and responsibilities, the candidate's professional background, education and training, essential skills, and market and business considerations, when presenting a job offer