Project Controls Specialist III

Who WE Are
RailPros is the premier provider of engineering and diversified safety services to America’s rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people-first organization, we prioritize the well-being and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.
Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services – we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!
Job Summary
The Project Control Specialist III helps support major program management jobs and individual project managers. The Project Control Specialist III will be responsible for scheduling, cost control, document control, action items management, progress reporting, data analysis and reporting. Additional duties may include assisting Project Controls Manager with internal training.
Essential Duties & Responsibilities

Create project schedules from scratch and maintain schedules throughout the project life-cycle
Develop and maintain project cost control tracking spreadsheet/system and keep track of contract task orders, change orders, and budget/expenditures
Establish document control system
Review invoices and deliverables
Coordinate project meetings and follow-up on action items
Prepare and maintain progress reports
Assist in developing proposal schedule, rate sheet, and cost proposal
Lead development and implementation of Project Management Information System (PMIS)
Design and maintain project-specific SharePoint site
Assist in developing team training modules and SOPs
Assist in generating new tasks for the team by showcasing existing tools to internal and external PMs
Other duties as assigned or required to meet the business needs
Qualifications
Knowledge, Skills, & Abilities

Advanced-level understanding of scheduling principles
Advanced knowledge of utilizing industry standard scheduling software including cost and resource loading
Intermediate to advanced level Microsoft Excel Skills
Proficient with other MS Office 365 Applications
Excellent organizational and multi-tasking skills
Strong communication skills – verbal and written
Ability to interface effectively and collaborate with clients, peers, management, and vendors to successfully meet shifting needs
Ability to apply logical thought processes and organize resources to solve issues and meet commitments
Proficiency with electronic communications including e-mail and text as well as standard office applications (i.e., Microsoft Office Suite)
Proficiency in data analytics, modeling, and use of analytics software
Required Education And Experience

College degree
Minimum 4 - 6 years of experience performing the tasks described herein
Preferred Education And Experience

Intermediate experience in analyzing large amount of data and developing visual graphs to communicate key information
Advanced-level skills and knowledge in SharePoint, Visio, Access, Power BI, and Power Automate
Experience with leading the design and implementation of Project Management Information System (PMIS)
Experience with using data management tools such as Power Pivot, Power Query, and DAX functions and formulas
2-4 years of experience in the A/E/C industry
Additional Qualifications, Certifications, Etc.

CAPM Certification (Preferred)
PMP Certification (Preferred)
PMI-SP Certification (Preferred)
PSP Certification (Preferred)
Supervisory Responsibilities

N/A
Internal Relationships

Support major program/project management jobs and individual project managers, discipline leads, and management
Interacts with Marketing team for proposal creation
External Relationships

Interact with general clients and subconsultants
Work Environment

The work is in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.
Physical Demands

This is largely a sedentary role; however, some filing may be required. This would require the ability to lift files, open file cabinets and bend or stand as necessary.
Travel

This position has limited travel if necessary. On occasion, travel to RailPros headquarters, field offices or client offices, work sites and other project related locations may be required.
Materials, Tools, Equipment

This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.
Why Work at RailPros? Build Your Career Where Culture Leads the Way

A PeopleFirst Culture (Caring): At RailPros, you’re more than an employee — you’re part of a team driven by genuine care and respect. Our Align29 pillar of Caring reflects our deep commitment to supporting your growth, well-being, and success every step of the way. We put people at the center of every decision because you are what makes RailPros exceptional.
A Workplace Where Your Voice Matters (Sharing): Great ideas thrive where communication flows. Our Sharing culture encourages transparency, active dialogue, and collaboration across every level of the company. Here, you’re empowered to speak up, share insights, and help shape our future.
A Company Invested in Your Growth (Progress): RailPros is constantly evolving — and so are the opportunities for you to grow with us. Through continuous improvement of our systems, processes, and operations, our Progress pillar ensures you have the tools and support to excel, innovate, and build a longterm career.
An Innovative, IndustryLeading Environment (Innovation): Join a team that isn’t just keeping up with the industry — we’re pushing it forward. Our Innovation pillar fuels creative problemsolving, modern technology adoption, and breakthrough thinking that positions RailPros as a leader in the rail and transit space. Your ideas will help shape the future of rail.
A Culture of Excellence You Can Feel: Align29 isn’t just a strategy — it’s our identity. Our commitment to Caring, Sharing, Progress, and Innovation creates a culture where employees are inspired to contribute, collaborate, and thrive. It’s the difference that makes RailPros more than just a workplace — it makes us a community built on excellence and shared purpose.
Benefits & Perks

Comprehensive Health Insurance: Includes medical, dental, and vision coverage.
Additional Coverage Plans: Accident plan, critical illness plan, and hospital indemnity with employee-to-family coverage.
Legal Shield/ID Shield, Pet Insurance: Added protection for you…and your pets too.
Life & Disability Insurance: Employer-paid with additional voluntary options available.
Retirement Savings: 401(k) plan with employer match, includes pre and post deduction options.
Paid Time Off (PTO): With carryover each year.
Paid Holidays: For full-time employees.
Wellness Programs: Access to various wellness initiatives and resources.
Discount Programs: Exclusive discounts on products and services.
Company Merchandise Allowance: Company-funded allowance for our online store.
Health Savings Accounts (HSA): With employer match.
Health Reimbursement Arrangement (HRA): Employer-funded.
Flexible Spending Accounts (FSA): For dependent care expenses.
Employee Assistance Programs (EAP): Support for personal and professional challenges.
Professional Development: Opportunities for training and career growth.
Balanced Work Environment: A culture that respects boundaries so employees can recharge and bring their best selves to work.
Tuition Reimbursement: To support your continued education or professional development.
Professional & Career Growth: Through mentorship, continuous training, career path partnerships, goal setting, and succession planning.
Culture & Recognition: Including employee spotlights, annual Service Excellence awards, alignment committee, philanthropy opportunities, company events, monthly newhire calls, monthly newsletter, feedback surveys and quarterly town halls.
Join RailPros: Choose a career where your work truly matters. At RailPros, you’ll be part of a stable, growing industry and a team driven by strong core values. We collaborate, innovate, and stay ahead of industry changes to deliver exceptional service to our clients. Our culture is built on trust, continuous improvement, and practical problemsolving. If you’re passionate about making an impact and want to grow with a dedicated, supportive team, join us and contribute to our success.
Equal Employment Opportunity (EEO)
RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA, please reach out to us at peopleoperations@railpros.com. We value diversity and strive to create an inclusive environment for all employees.
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