Business Development Coordinator
Mathews Mechanical
•
Newark, CA
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Entry level
Posted March 26, 2026
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Responsibilities
Commitments
Responsibilities
- management, structured lead tracking, outbound marketing coordination, and seamless internal
- administrative and coordination-focused, enabling revenue growth through process execution and
- Serve as primary CRM (HubSpot) administrator for the Business Development team.
- Enter, manage, and maintain accurate records for leads, contacts, customers, and
- opportunities.
- Coordinate lead intake and ensure proper documentation prior to assignment.
- Generate recurring and ad hoc reports based on leadership needs.
- Ensure all opportunities are properly documented and transitioned internally.
- Coordinate outbound marketing efforts including newsletters, case studies, and outreach
- campaigns.
- Maintain and monitor bid lists and opportunity boards.
- Assist in preparation of RFP/RFQ documentation packages (administrative support only).
- Support internal communication between Business Development, Estimating, and Operations.
- Track KPI performance metrics for leadership review.
- KEY PERFORMANCE INDICATORS (KPIs)
- 100% CRM data accuracy and completeness.
- Lead entry within 24 hours of receipt.
- Weekly pipeline reporting delivered on schedule.
- Outbound campaign execution per quarterly plan.
- Bid list review completed weekly.
- Report generation turnaround within 48 hours of request.
Commitments
This position is
Lead entry within 24 hours of receipt.
Weekly pipeline reporting delivered on schedule.
Outbound campaign execution per quarterly plan.
Bid list review completed weekly.
Report generation turnaround within 48 hours of request.
Not Met Priorities
What still needs stronger evidence
Requirements
- Experience: 2-4 years experience in sales administration, CRM coordination, or
- Experience in construction, mechanical, or industrial
- Skills: Highly organized, detail-oriented, fluent in MS Office Suite
- and CRM systems (HubSpot preferred), strong written communication skills, and process-driven
Preferred Skills
- preferred.
- business development support role preferred.
- Experience in construction, mechanical, or industrial
- services environment preferred.
- Skills: Highly organized, detail-oriented, fluent in MS Office Suite
- and CRM systems (HubSpot preferred), strong written communication skills, and process-driven
Education
- (Not required) – Education: Associate's or Bachelor's degree in Business Administration, Marketing, or related field
The Business Development Coordinator supports the execution of strategic sales and growth
initiatives by providing administrative, CRM, reporting, and outbound coordination support to the
Business Development Representative and Operations leadership. Using proven best practices
and organizational discipline, the Business Development Coordinator ensures accurate CRM
management, structured lead tracking, outbound marketing coordination, and seamless internal
communication between Business Development, Estimating, and Operations. This position is
administrative and coordination-focused, enabling revenue growth through process execution and
data integrity.
Essential Functions
Serve as primary CRM (HubSpot) administrator for the Business Development team.
Enter, manage, and maintain accurate records for leads, contacts, customers, and
opportunities.
Coordinate lead intake and ensure proper documentation prior to assignment.
Generate recurring and ad hoc reports based on leadership needs.
Ensure all opportunities are properly documented and transitioned internally.
Coordinate outbound marketing efforts including newsletters, case studies, and outreach
campaigns.
Maintain and monitor bid lists and opportunity boards.
Assist in preparation of RFP/RFQ documentation packages (administrative support only).
Support internal communication between Business Development, Estimating, and Operations.
Track KPI performance metrics for leadership review.
KEY PERFORMANCE INDICATORS (KPIs)
100% CRM data accuracy and completeness.
Lead entry within 24 hours of receipt.
Weekly pipeline reporting delivered on schedule.
Outbound campaign execution per quarterly plan.
Bid list review completed weekly.
Report generation turnaround within 48 hours of request.
Qualifications
Education: Associate's or Bachelor's degree in Business Administration, Marketing, or related field
preferred. Experience: 2-4 years experience in sales administration, CRM coordination, or
business development support role preferred. Experience in construction, mechanical, or industrial
services environment preferred. Skills: Highly organized, detail-oriented, fluent in MS Office Suite
and CRM systems (HubSpot preferred), strong written communication skills, and process-driven
mindset.
initiatives by providing administrative, CRM, reporting, and outbound coordination support to the
Business Development Representative and Operations leadership. Using proven best practices
and organizational discipline, the Business Development Coordinator ensures accurate CRM
management, structured lead tracking, outbound marketing coordination, and seamless internal
communication between Business Development, Estimating, and Operations. This position is
administrative and coordination-focused, enabling revenue growth through process execution and
data integrity.
Essential Functions
Serve as primary CRM (HubSpot) administrator for the Business Development team.
Enter, manage, and maintain accurate records for leads, contacts, customers, and
opportunities.
Coordinate lead intake and ensure proper documentation prior to assignment.
Generate recurring and ad hoc reports based on leadership needs.
Ensure all opportunities are properly documented and transitioned internally.
Coordinate outbound marketing efforts including newsletters, case studies, and outreach
campaigns.
Maintain and monitor bid lists and opportunity boards.
Assist in preparation of RFP/RFQ documentation packages (administrative support only).
Support internal communication between Business Development, Estimating, and Operations.
Track KPI performance metrics for leadership review.
KEY PERFORMANCE INDICATORS (KPIs)
100% CRM data accuracy and completeness.
Lead entry within 24 hours of receipt.
Weekly pipeline reporting delivered on schedule.
Outbound campaign execution per quarterly plan.
Bid list review completed weekly.
Report generation turnaround within 48 hours of request.
Qualifications
Education: Associate's or Bachelor's degree in Business Administration, Marketing, or related field
preferred. Experience: 2-4 years experience in sales administration, CRM coordination, or
business development support role preferred. Experience in construction, mechanical, or industrial
services environment preferred. Skills: Highly organized, detail-oriented, fluent in MS Office Suite
and CRM systems (HubSpot preferred), strong written communication skills, and process-driven
mindset.