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Administrative Assistant

Virginia's Community College System • Richmond, VA

Not Applicable Posted March 13, 2026 Job link

Thinking about this job

Responsibilities

Commitments

Responsibilities

Provide professional administrative support and excellent customer service for the office
Provide assistance and guidance to SBDC clients as required
Prepare and maintain the office schedule and a wide variety of division files
Use and maintain proficiency with Microsoft Office Suite, Canva, Center IC, SBDC Research Software and Clarementis
Develop reports as assigned
Conduct market research through SBDC Research Software, as well as, through the internet for clients
Independently compose correspondence
Serve as the point of resource for clients in the trades and contractor areas
Oversee purchasing and travel operations for division and manage departmental budgets
Serve as receptionist and initial point of contact for stakeholders seeking assistance
Establishes and maintains effective relationships with other stakeholders important to the college and SBDC
Special Assignments
May be required to perform other duties as assigned.
May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
Utilize front-line decision-making skills in the areas of resolving or redirecting client challenges
Ability to maintain a high level of ethics and confidentiality in performance of all job duties
Ability to establish and maintain effective relationships with clients and stakeholders important to the SBDC
Ability to work with committees and organizations in developing programs and workshops
Ability to utilize social media, photography and other marketing programs to develop marketing literature and promotions for clients
Operation of a State Vehicle Yes Supervises Employees No Required Travel

Commitments

No Work Schedule Hourly, wage Administrative Assistant position scheduled to work Monday through Friday approximately 20 – 29 hours per week with no fringe benefits. May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. The successful candidate will show evidence of the ability to: Operation of a State Vehicle Yes Supervises Employees No Required Travel N/A Posting Number WGE_3071P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 03/10/2026 Job Close Date 03/24/2026 Open Until Filled Agency Website www.vhcc.edu Contact Name Tiffany VanBuren Email tvanburen@vhcc.edu Phone Number 2767392425 Special Instructions to Applicants Application Process Submit cover letter, resume and complete the Virginia state application online through the Recruitment Management System. Applications will only be accepted online. Submit all attachments with online application. Resumes may not be substituted for the application. Information on the application is the primary source used for screening the position. Failure to complete any section of the application may disqualify the application for further consideration. Applications should include complete work history, including periods of unemployment if applicable. Persons with disabilities requiring assistance should contact 276-739-2425. It is the applicant’s sole responsibility to ensure that all required documentation is received. Incomplete on-line applications or other materials submitted via e-mail, postal mail, fax or in-person will not be considered. The job announcement may be accessed at www.vhcc.edu (click on About The College and Employment Opportunities). For questions about the on-line application process please call (276) 739-2425. Virginia Highlands Community College does not discriminate on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, political affiliation, genetics, veteran status, or disability in its employment opportunities, programs, services, and activities. For first consideration for the position, ALL required application materials must be received by 5:00 pm EST on March 17, 2026. In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155 Additional Information We wish to thank all applicants for their interest and effort in applying for this position, However, Only Candidates Selected For Interviews Will Be Contacted. Documents verifying identity and eligibility to work in the United States must be presented upon hire. VHCC participates in E-Verify. Selected applicant will be subject to a background check. An Equal Opportunity/Affirmative Action Institution Background Check Statement Disclaimer The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/ EEO Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. Quicklink for Posting https://jobs.vccs.edu/postings/94232

Not Met Priorities

What still needs stronger evidence

Requirements

Use and maintain proficiency with Microsoft Office Suite, Canva, Center IC, SBDC Research Software and Clarementis
A Minimum education of high school diploma or equivalent and experience in the areas of Administrative Support, Organizing/Event Planning, Customer Service, Communicating with Stakeholders/Business Owners, Developing/Recruiting SBDC Client Relationships, Database Management, Social Media Marketing/Program Promotions, Canva Design, Record Keeping and Researching Project Data and Permits/Regulations required.
Ability to demonstrate strong communication skills both written and oral.
The successful candidate will show evidence of the ability to:
Work both independently and as a member of a team
Prioritize tasks and problem solve
Learn, interpret, and apply program policies and procedures
Communicate effectively both orally and in writing including proper use of grammar, spelling, punctuation, editing and proof reading
Use a personal computer, Microsoft Office software, Canva and Social Media Skills and other automated office equipment
Develop and maintain effective working relationships with a wide range of individuals and groups
Utilize front-line decision-making skills in the areas of resolving or redirecting client challenges
Ability to maintain a high level of ethics and confidentiality in performance of all job duties
Ability to establish and maintain effective relationships with clients and stakeholders important to the SBDC
Ability to work with committees and organizations in developing programs and workshops
Ability to utilize social media, photography and other marketing programs to develop marketing literature and promotions for clients
Operation of a State Vehicle Yes Supervises Employees No Required Travel

Preferred Skills

Additional Considerations
Previous Experience with Client Databases a plus.
Work both independently and as a member of a team
Learn, interpret, and apply program policies and procedures
Communicate effectively both orally and in writing including proper use of grammar, spelling, punctuation, editing and proof reading
Use a personal computer, Microsoft Office software, Canva and Social Media Skills and other automated office equipment
Ability to utilize social media, photography and other marketing programs to develop marketing literature and promotions for clients

Education

(Required) – A Minimum education of high school diploma or equivalent and experience in the areas of Administrative Support, Organizing/Event Planning, Customer Service, Communicating with Stakeholders/Business Owners, Developing/Recruiting SBDC Client Relationships, Database Management, Social Media Marketing/Program Promotions, Canva Design, Record Keeping and Researching Project Data and Permits/Regulations required.

Working Title Administrative Assistant Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 296W0093 Agency Virginia Highlands Community College Division Virginia Highlands Community College (Div) Work Location Washington - 191 Hiring Range Minimum $14 an hr Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule
Hourly, wage Administrative Assistant position scheduled to work Monday through Friday approximately 20 – 29 hours per week with no fringe benefits.
Sensitive Position No Job Description
Virginia Highlands Community College serves our community by providing quality and affordable education, training, and cultural activities through an array of flexible, diverse programs that enable community members to succeed today and in the future.
Responsibilities

Provide professional administrative support and excellent customer service for the office
Provide assistance and guidance to SBDC clients as required
Prepare and maintain the office schedule and a wide variety of division files
Use and maintain proficiency with Microsoft Office Suite, Canva, Center IC, SBDC Research Software and Clarementis
Develop reports as assigned
Conduct market research through SBDC Research Software, as well as, through the internet for clients
Independently compose correspondence
Serve as the point of resource for clients in the trades and contractor areas
Oversee purchasing and travel operations for division and manage departmental budgets
Serve as receptionist and initial point of contact for stakeholders seeking assistance
Establishes and maintains effective relationships with other stakeholders important to the college and SBDC
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications

A Minimum education of high school diploma or equivalent and experience in the areas of Administrative Support, Organizing/Event Planning, Customer Service, Communicating with Stakeholders/Business Owners, Developing/Recruiting SBDC Client Relationships, Database Management, Social Media Marketing/Program Promotions, Canva Design, Record Keeping and Researching Project Data and Permits/Regulations required.
Ability to demonstrate strong communication skills both written and oral.
Additional Considerations
The successful candidate will show evidence of the ability to:

Previous Experience with Client Databases a plus.
Work both independently and as a member of a team
Prioritize tasks and problem solve
Learn, interpret, and apply program policies and procedures
Communicate effectively both orally and in writing including proper use of grammar, spelling, punctuation, editing and proof reading
Use a personal computer, Microsoft Office software, Canva and Social Media Skills and other automated office equipment
Develop and maintain effective working relationships with a wide range of individuals and groups
Utilize front-line decision-making skills in the areas of resolving or redirecting client challenges
Ability to maintain a high level of ethics and confidentiality in performance of all job duties
Ability to establish and maintain effective relationships with clients and stakeholders important to the SBDC
Ability to work with committees and organizations in developing programs and workshops
Ability to utilize social media, photography and other marketing programs to develop marketing literature and promotions for clients
Operation of a State Vehicle Yes Supervises Employees No Required Travel
N/A
Posting Number WGE_3071P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 03/10/2026 Job Close Date 03/24/2026 Open Until Filled Agency Website www.vhcc.edu Contact Name Tiffany VanBuren Email tvanburen@vhcc.edu Phone Number 2767392425 Special Instructions to Applicants
Application Process
Submit cover letter, resume and complete the Virginia state application online through the Recruitment Management System. Applications will only be accepted online. Submit all attachments with online application. Resumes may not be substituted for the application. Information on the application is the primary source used for screening the position. Failure to complete any section of the application may disqualify the application for further consideration. Applications should include complete work history, including periods of unemployment if applicable. Persons with disabilities requiring assistance should contact 276-739-2425. It is the applicant’s sole responsibility to ensure that all required documentation is received. Incomplete on-line applications or other materials submitted via e-mail, postal mail, fax or in-person will not be considered. The job announcement may be accessed at www.vhcc.edu (click on About The College and Employment Opportunities). For questions about the on-line application process please call (276) 739-2425.
Virginia Highlands Community College does not discriminate on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, political affiliation, genetics, veteran status, or disability in its employment opportunities, programs, services, and activities.
For first consideration for the position, ALL required application materials must be received by 5:00 pm EST on March 17, 2026.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
We wish to thank all applicants for their interest and effort in applying for this position,
However, Only Candidates Selected For Interviews Will Be Contacted.
Documents verifying identity and eligibility to work in the United States must be presented upon hire.
VHCC participates in E-Verify.
Selected applicant will be subject to a background check.
An Equal Opportunity/Affirmative Action Institution
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/94232