← Serch more jobs

Senior Executive Assistant

TAWANI Enterprises, Inc. • Chicago, IL

Mid-Senior level Posted April 4, 2026 Job link

Thinking about this job

Responsibilities

Commitments

Responsibilities

Calendar, Meeting, and Professional Management:
Managing complex schedules, coordinating across time zones, and arranging meetings.
Manage and maintain subscriptions, organization memberships, and licenses Management
Ability to manage and collaborate with another executive assistant
Comfortable with someone reporting directly to this role Communication:
Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive.
Process mail and respond to routine correspondence
Able to take comprehensive messages when not available
Liaison between Chairwoman, organization and family, household staff, etc.
Compose thank you notes to all guests
Compose letters for distribution and gifts
Mailing books to various friends, family, and colleagues
Coordinate staff birthday gifts
Coordinate personal donations, correspond with organization, and maintain calendar for annual donations
Maintain all contracts Travel & Logistics:
Coordinate all travel arrangements and special events with an eye to comfort/convenience as well as cost
Organizing comprehensive travel itineraries and managing expense reports.
Candidate must be open to travel with the executive if needed
Provide concierge services to the Chairwoman Strategic and Technical Support:
Preparing reports, presentations, conducting research, and overseeing special projects.
Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel,
Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products Confidentiality:
Managing sensitive company, personal, and personnel information with discretion
Maintain private files
Scanning documents as necessary OTHER DUTIES INCLUDE:
Flexible
Process special orders
Provide organization the Chairwoman's office
Perform additional duties as assigned by the Chairwoman

Not Met Priorities

What still needs stronger evidence

Requirements

7+ years experience in specific executive administrative support capacity
Extremely detail oriented and organized
Exceptional organizational abilities, proactive problem-solving, adaptability, and strong verbal/written communication.
Advanced to Expert level abilities with Microsoft Office products
Excellent written and oral communication skills
A minimum of 3 years’ experience with project oversight and/or supervisory/personnel management ASSIGNED RESPONSIBILITIES AND DUTIES
Calendar, Meeting, and Professional Management:
Managing complex schedules, coordinating across time zones, and arranging meetings.
Manage and maintain subscriptions, organization memberships, and licenses Management
Ability to manage and collaborate with another executive assistant
Comfortable with someone reporting directly to this role Communication:
Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive.
Process mail and respond to routine correspondence
Able to take comprehensive messages when not available
Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel,
Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products Confidentiality:

Preferred Skills

Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel,
Previous family office executive experience is a plus

Education

(Required) – Bachelor’s degree (minimum) – business related field preferred

POSITION SUMMARY: The Executive Assistant to the Chairwoman is the personal assistant to the principal, providing personalized administrative support in a well-organized and timely manner.
ESSENTIAL POSITION QUALIFICATIONS:
Bachelor’s degree (minimum) – business related field preferred
7+ years experience in specific executive administrative support capacity
Extremely detail oriented and organized
Exceptional organizational abilities, proactive problem-solving, adaptability, and strong verbal/written communication.
Advanced to Expert level abilities with Microsoft Office products
Excellent written and oral communication skills
A minimum of 3 years’ experience with project oversight and/or supervisory/personnel management ASSIGNED RESPONSIBILITIES AND DUTIES
Calendar, Meeting, and Professional Management:
Managing complex schedules, coordinating across time zones, and arranging meetings.
Manage and maintain subscriptions, organization memberships, and licenses Management
Ability to manage and collaborate with another executive assistant
Comfortable with someone reporting directly to this role Communication:
Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive.
Process mail and respond to routine correspondence
Able to take comprehensive messages when not available
Liaison between Chairwoman, organization and family, household staff, etc.
Compose thank you notes to all guests
Compose letters for distribution and gifts
Mailing books to various friends, family, and colleagues
Coordinate staff birthday gifts
Coordinate personal donations, correspond with organization, and maintain calendar for annual donations
Maintain all contracts Travel & Logistics:
Coordinate all travel arrangements and special events with an eye to comfort/convenience as well as cost
Organizing comprehensive travel itineraries and managing expense reports.
Candidate must be open to travel with the executive if needed
Provide concierge services to the Chairwoman Strategic and Technical Support:
Preparing reports, presentations, conducting research, and overseeing special projects.
Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel,
Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products Confidentiality:
Managing sensitive company, personal, and personnel information with discretion
Maintain private files
Scanning documents as necessary OTHER DUTIES INCLUDE:
Flexible
Process special orders
Provide organization the Chairwoman's office
Perform additional duties as assigned by the Chairwoman
Understands reporting structure of the individual and organization
Previous family office executive experience is a plus
Perform additional duties as assigned by the Chairwoman Benefits (Full-time Employees):
Paid time off
401K
Medical, dental, and vision coverage #ZR