Administrative Manager
SHEIN
•
Whitestown, IN
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0
0
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Mid-Senior level
Posted April 3, 2026
2 variants
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Responsibilities
Commitments
Responsibilities
- Serving as the liaison between executives and internal/external partners
- Lead, mentor, and provide direction to a team of office assistants, fostering a collaborative and productive work environment.
- Partner with other departments across the organization to support operational alignment and achieve overarching business goals.
- Manage relationships with external vendors and service providers (e.g., office supplies, contractors) to ensure quality and cost-effectiveness.
- Oversee cross-functional administrative projects, ensuring timely completion, within budget and according to organizational goals.
- Provide scheduling, calendar management, and travel arrangement assistance for key executives or leadership.
- Assist in reviewing and maintaining basic vendor agreements and contracts within the scope of office operations.
- Draft, revise, and implement office policies to enhance workplace efficiency and compliance.
- Direct and optimize daily office operations, including supplies management, office space allocation, compliance adherence, and budget oversight.
- Identify gaps in administrative workflows and implement solutions to drive greater organizational efficiency.
- Plan and coordinate meetings, events, and company initiatives across teams and departments.
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Developing, reviewing, and improving administrative systems, policies, and procedures.
Commitments
Business Travel Accident Insurance
Invitations to pop-ups and other company events
Complimentary daily office snacks and beverages SHEIN is an equal opportunity employer committed to a diverse workplace environment.
Not Met Priorities
What still needs stronger evidence
Requirements
- Minimum 6+ years of combined experience in project management, executive assistance, administrative operations, or equivalent roles.
- Bilingual in Chinese and English is required.
- Proven experience leading and managing a team in a professional setting.
- Experience working with external vendors, managing contracts, or overseeing service agreements.
- Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) and project management tools (e.g., Asana, Trello, or similar).
- Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
- Ability to plan for and keep track of multiple projects and deadlines.
- Excellent verbal and written communication skills.
- Exceptional leadership and time, task, and resource management skills.
- Strong leadership abilities with a team-focused and solutions-oriented approach.
Education
- (Not required) – Bilingual in Chinese and English is required.
- (Not required) – Bachelor’s degree in business administration, management, or a related field.
Job Title: Administrative Manager Reports to: Head of US Fulfillment Job Location: Whitestown, IN Job Status: Exempt, Full Time About SHEIN SHEIN is a global online fashion and lifestyle retailer, offering SHEIN branded apparel and products from a global network of vendors, all at affordable prices. Headquartered in Singapore, SHEIN remains committed to making the beauty of fashion accessible to all, promoting its industry-leading, on-demand production methodology, for a smarter, future-ready industry. Founded in 2012, SHEIN has more than 16,000 employees operating from offices around the world and continues to expand operations globally. Join SHEIN and be the future! Position Summary As the Administrative Manager, you will oversee a team of office assistants, ensure seamless operations across the organization, and collaborate with various departments and external vendors to maintain optimal office functionality. You will also take an active role in developing policies and reviewing basic contracts to support organizational compliance and success. Job Responsibilities
Serving as the liaison between executives and internal/external partners
Lead, mentor, and provide direction to a team of office assistants, fostering a collaborative and productive work environment.
Partner with other departments across the organization to support operational alignment and achieve overarching business goals.
Manage relationships with external vendors and service providers (e.g., office supplies, contractors) to ensure quality and cost-effectiveness.
Oversee cross-functional administrative projects, ensuring timely completion, within budget and according to organizational goals.
Provide scheduling, calendar management, and travel arrangement assistance for key executives or leadership.
Assist in reviewing and maintaining basic vendor agreements and contracts within the scope of office operations. Draft, revise, and implement office policies to enhance workplace efficiency and compliance.
Direct and optimize daily office operations, including supplies management, office space allocation, compliance adherence, and budget oversight.
Identify gaps in administrative workflows and implement solutions to drive greater organizational efficiency.
Plan and coordinate meetings, events, and company initiatives across teams and departments.
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Developing, reviewing, and improving administrative systems, policies, and procedures. Job Requirements
Minimum 6+ years of combined experience in project management, executive assistance, administrative operations, or equivalent roles.
Bilingual in Chinese and English is required.
Bachelor’s degree in business administration, management, or a related field.
Proven experience leading and managing a team in a professional setting.
Experience working with external vendors, managing contracts, or overseeing service agreements.
Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) and project management tools (e.g., Asana, Trello, or similar).
Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
Ability to plan for and keep track of multiple projects and deadlines.
Excellent verbal and written communication skills.
Exceptional leadership and time, task, and resource management skills.
Strong leadership abilities with a team-focused and solutions-oriented approach. Benefits and Culture
Healthcare (medical, dental, vision, prescription drugs)
Health Savings Account with Employer Funding
Flexible Spending Accounts (Healthcare and Dependent care)
Company-Paid Basic Life/AD&D insurance
Company-Paid Short-Term and Long-Term Disability
Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident)
Employee Assistance Program
Business Travel Accident Insurance
401(k) Savings Plan with discretionary company match and access to a financial advisor
Vacation, paid holidays, floating holidays, and sick days
Employee discounts
Free weekly catered lunch
Free swag giveaways
Annual Holiday Party
Invitations to pop-ups and other company events
Complimentary daily office snacks and beverages SHEIN is an equal opportunity employer committed to a diverse workplace environment.
Serving as the liaison between executives and internal/external partners
Lead, mentor, and provide direction to a team of office assistants, fostering a collaborative and productive work environment.
Partner with other departments across the organization to support operational alignment and achieve overarching business goals.
Manage relationships with external vendors and service providers (e.g., office supplies, contractors) to ensure quality and cost-effectiveness.
Oversee cross-functional administrative projects, ensuring timely completion, within budget and according to organizational goals.
Provide scheduling, calendar management, and travel arrangement assistance for key executives or leadership.
Assist in reviewing and maintaining basic vendor agreements and contracts within the scope of office operations. Draft, revise, and implement office policies to enhance workplace efficiency and compliance.
Direct and optimize daily office operations, including supplies management, office space allocation, compliance adherence, and budget oversight.
Identify gaps in administrative workflows and implement solutions to drive greater organizational efficiency.
Plan and coordinate meetings, events, and company initiatives across teams and departments.
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Developing, reviewing, and improving administrative systems, policies, and procedures. Job Requirements
Minimum 6+ years of combined experience in project management, executive assistance, administrative operations, or equivalent roles.
Bilingual in Chinese and English is required.
Bachelor’s degree in business administration, management, or a related field.
Proven experience leading and managing a team in a professional setting.
Experience working with external vendors, managing contracts, or overseeing service agreements.
Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) and project management tools (e.g., Asana, Trello, or similar).
Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
Ability to plan for and keep track of multiple projects and deadlines.
Excellent verbal and written communication skills.
Exceptional leadership and time, task, and resource management skills.
Strong leadership abilities with a team-focused and solutions-oriented approach. Benefits and Culture
Healthcare (medical, dental, vision, prescription drugs)
Health Savings Account with Employer Funding
Flexible Spending Accounts (Healthcare and Dependent care)
Company-Paid Basic Life/AD&D insurance
Company-Paid Short-Term and Long-Term Disability
Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident)
Employee Assistance Program
Business Travel Accident Insurance
401(k) Savings Plan with discretionary company match and access to a financial advisor
Vacation, paid holidays, floating holidays, and sick days
Employee discounts
Free weekly catered lunch
Free swag giveaways
Annual Holiday Party
Invitations to pop-ups and other company events
Complimentary daily office snacks and beverages SHEIN is an equal opportunity employer committed to a diverse workplace environment.