Administrative Assistant
University of Utah
•
Salt Lake City, UT
0
0
0
0
Entry level
Posted March 14, 2026
Job link
Thinking about this job
Responsibilities
Commitments
Responsibilities
- Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently.
- Assist in planning department activities, manage meeting calendars, and make travel arrangements.
- Track expenses, monitor and order supplies, and schedule maintenance repairs.
- Be highly detailed, organized and have effective communication skills while multi-tasking and problem-solving quickly and efficiently to provide complex office support to administrative staff and faculty
- Make time management decisions that ensure all duties are completed in a timely manner
- Be familiar with both department and University policies, procedures, and organizations to assist with program planning and implementation
- Demonstrate sensitivity to others' needs while being understanding, helpful and keeping sensitive information confidential
- Greet and communicate with staff, faculty, students and visitors to answer questions and disseminate information
- Answer telephones, keep detailed messages, aid and direct callers and visitors to the appropriate person or office
- Receive, sort, and distribute incoming and outgoing mail and packages
- Schedule and arrange meetings
- Respond to queries from, coordinate, and attend activities with student/staff/faculty, other departments, the community, and program partners
- Actively sit on and participate in committees and meetings
- Assist with word processing, data entry, Internet, and record searches; maintain reports by gathering and assembling data; proficiency with Word, Excel, PowerPoint, and Adobe Acrobat Pro required
- Review and process documents and requests; Create and maintain files
- Assist in the creation and distribution of program materials, forms, and general correspondence
- Maintain and actively update department social media accounts
- Review and process applications through University systems and related forms; ensures compliance with university and department policies, procedures, and regulations
- Organize and maintain cleanliness of departmental areas
- Maintain office equipment; arrange for service calls as needed
- Order, restock, and distribute department supplies; may be required to lift up to 25lbs occasionally
- Completes other tasks assigned; This is not inclusive of all job duties.
- Additional job responsibilities may be assigned as needed.
- Action Items
- Please have one professional letter of recommendation emailed to tiffany.obonnon@pharm.utah.edu.
Commitments
Completes other tasks assigned; This is not inclusive of all job duties.
Additional job responsibilities may be assigned as needed.
Action Items
Please have one professional letter of recommendation emailed to tiffany.obonnon@pharm.utah.edu.
Provide a copy of a verified typing certificate within the last 90 days (e.g., Typing.com, keyhero.com) and upload into Applicant Documents - Other.
Requisition Number: PRN44206B
Full Time or Part Time?
Full Time
Work Schedule Summary
Department: 00281 - Pharmacotherapy
Location: Campus
Close Date: 5/11/2026
Open Until Filled
Not Met Priorities
What still needs stronger evidence
Requirements
- 1-year related experience
- Provide a copy of a verified typing certificate within the last 90 days (e.g., Typing.com, keyhero.com) and upload into Applicant Documents - Other.
- Administrative Assistants, II: Requires at least 1 year of related experience.
Preferred Skills
- Proficiency in office software
- Experience in creating platform-optimized content, including short-form video (Reels/TikTok) and branded graphics
- Highly motivated individuals with a desire to work in a collaborative environment and willing to take direction
Education
- (Not required) – High school diploma
- (Not required) – Please have one professional letter of recommendation emailed to tiffany.obonnon@pharm.utah.edu.
- (Not required) – EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
- (Not required) – Administrative Assistants, II: Requires at least 1 year of related experience.
Job Summary
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Complete routine tasks under moderate supervision.
Qualifications
1-year related experience
High school diploma
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Responsibilities:
Be highly detailed, organized and have effective communication skills while multi-tasking and problem-solving quickly and efficiently to provide complex office support to administrative staff and faculty
Make time management decisions that ensure all duties are completed in a timely manner
Be familiar with both department and University policies, procedures, and organizations to assist with program planning and implementation
Demonstrate sensitivity to others' needs while being understanding, helpful and keeping sensitive information confidential
Greet and communicate with staff, faculty, students and visitors to answer questions and disseminate information
Answer telephones, keep detailed messages, aid and direct callers and visitors to the appropriate person or office
Receive, sort, and distribute incoming and outgoing mail and packages
Schedule and arrange meetings
Respond to queries from, coordinate, and attend activities with student/staff/faculty, other departments, the community, and program partners
Actively sit on and participate in committees and meetings
Assist with word processing, data entry, Internet, and record searches; maintain reports by gathering and assembling data; proficiency with Word, Excel, PowerPoint, and Adobe Acrobat Pro required
Review and process documents and requests; Create and maintain files
Assist in the creation and distribution of program materials, forms, and general correspondence
Maintain and actively update department social media accounts
Review and process applications through University systems and related forms; ensures compliance with university and department policies, procedures, and regulations
Organize and maintain cleanliness of departmental areas
Maintain office equipment; arrange for service calls as needed
Order, restock, and distribute department supplies; may be required to lift up to 25lbs occasionally
Completes other tasks assigned; This is not inclusive of all job duties. Additional job responsibilities may be assigned as needed.
Action Items
Please have one professional letter of recommendation emailed to tiffany.obonnon@pharm.utah.edu.
Provide a copy of a verified typing certificate within the last 90 days (e.g., Typing.com, keyhero.com) and upload into Applicant Documents - Other.
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, II: Requires at least 1 year of related experience.
Preferences
Proficiency in office software
Experience in creating platform-optimized content, including short-form video (Reels/TikTok) and branded graphics
Highly motivated individuals with a desire to work in a collaborative environment and willing to take direction
Individuals with the ability to work well under pressure and changing priorities
Individuals with a commitment to provide excellent customer service
Special Instructions
Requisition Number: PRN44206B
Full Time or Part Time? Full Time
Work Schedule Summary
Department: 00281 - Pharmacotherapy
Location: Campus
Pay Rate Range: $19.50 – $22.50
Close Date: 5/11/2026
Open Until Filled
To apply, visit https://utah.peopleadmin.com/postings/196320
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-eb0dd2af0e1c654ca135598e668dd4cf
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Complete routine tasks under moderate supervision.
Qualifications
1-year related experience
High school diploma
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Responsibilities:
Be highly detailed, organized and have effective communication skills while multi-tasking and problem-solving quickly and efficiently to provide complex office support to administrative staff and faculty
Make time management decisions that ensure all duties are completed in a timely manner
Be familiar with both department and University policies, procedures, and organizations to assist with program planning and implementation
Demonstrate sensitivity to others' needs while being understanding, helpful and keeping sensitive information confidential
Greet and communicate with staff, faculty, students and visitors to answer questions and disseminate information
Answer telephones, keep detailed messages, aid and direct callers and visitors to the appropriate person or office
Receive, sort, and distribute incoming and outgoing mail and packages
Schedule and arrange meetings
Respond to queries from, coordinate, and attend activities with student/staff/faculty, other departments, the community, and program partners
Actively sit on and participate in committees and meetings
Assist with word processing, data entry, Internet, and record searches; maintain reports by gathering and assembling data; proficiency with Word, Excel, PowerPoint, and Adobe Acrobat Pro required
Review and process documents and requests; Create and maintain files
Assist in the creation and distribution of program materials, forms, and general correspondence
Maintain and actively update department social media accounts
Review and process applications through University systems and related forms; ensures compliance with university and department policies, procedures, and regulations
Organize and maintain cleanliness of departmental areas
Maintain office equipment; arrange for service calls as needed
Order, restock, and distribute department supplies; may be required to lift up to 25lbs occasionally
Completes other tasks assigned; This is not inclusive of all job duties. Additional job responsibilities may be assigned as needed.
Action Items
Please have one professional letter of recommendation emailed to tiffany.obonnon@pharm.utah.edu.
Provide a copy of a verified typing certificate within the last 90 days (e.g., Typing.com, keyhero.com) and upload into Applicant Documents - Other.
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, II: Requires at least 1 year of related experience.
Preferences
Proficiency in office software
Experience in creating platform-optimized content, including short-form video (Reels/TikTok) and branded graphics
Highly motivated individuals with a desire to work in a collaborative environment and willing to take direction
Individuals with the ability to work well under pressure and changing priorities
Individuals with a commitment to provide excellent customer service
Special Instructions
Requisition Number: PRN44206B
Full Time or Part Time? Full Time
Work Schedule Summary
Department: 00281 - Pharmacotherapy
Location: Campus
Pay Rate Range: $19.50 – $22.50
Close Date: 5/11/2026
Open Until Filled
To apply, visit https://utah.peopleadmin.com/postings/196320
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-eb0dd2af0e1c654ca135598e668dd4cf