Product Administration Coordinator

Now is the best time to join Johnstone Supply. As a new member of our Vendor Management team , you will support our growing equipment and dealer programs. Our customers are professional certified Technicians and Contractors who come to Johnstone for our product selection, expertise, and quality service. Johnstone is growing, and so can you.
Position Overview
We are seeking a detail-oriented and organized Product Administration Coordinator to support our growing equipment and dealer programs. With the addition of new dealer lines and expanded program offerings, this role will provide administrative and operational support across multiple product platforms while working closely with internal teams and external partners.
This position will play a key role in ensuring dealer programs, registrations, training events, and internal tracking processes are executed accurately and efficiently.
Key Responsibilities

Support dealer onboarding and ongoing program participation across multiple product lines
Process and manage dealer registration forms and required documentation
Assist with tracking dealer commitments, purchases, and participation in vendor programs
Provide administrative support to Territory Managers related to dealer tracking and reporting
Coordinate and support training events, including registration tracking and logistical support
Assist with scheduling, communication, and basic event coordination, including food and materials
Maintain organized records and documentation related to dealer programs and initiatives
Collaborate with marketing, sales, and operations teams as needed
Support additional administrative and project needs as the role evolves
Qualifications

Strong organizational and time-management skills
High attention to detail and ability to manage multiple tasks simultaneously
Comfortable working with forms, spreadsheets, and internal systems
Strong communication skills and ability to work cross-functionally
Prior experience in administrative, coordinator, or operations support roles preferred
We’re Also Interested In Hiring a Great Candidate That Holds These Values So We Can Further Build a Strong Company Culture

Safety: Always prioritizes safety, both at work and at home, while ensuring those who work for you work safely.
Customer Focused: Take the perspective of those we serve, anticipate their needs, and responding quickly.
One Team: We win together by collaborating with each other, focusing on the common goal, and leveraging the strengths of the team.
Own It: Take the initiative, act with a sense of urgency and pride, do things right the first time, and always act with integrity.
Innovate: Embrace and create change that drives continuous improvement and customer-valued solutions.
Benefits
At Johnstone Supply, we recognize that our employees’ growth, well-being, and success drives the company’s success. We offer a competitive wage, in addition to health and wellness benefits including customizable plans for medical, dental, vision coverage, and options for alternative care. We provide the resources you need to take charge of your well-being, including:

Paid Time Off (PTO) – 3 weeks of PTO for individual contributors and 4 weeks for leaders
Safe Harbor 401(k) – 100% employer match up to 5% of base pay and immediately vests
Holiday pay – we recognize and pay our employees for 7.5 holidays per year
Employer subsidized medical, dental, and vision plans.
Employer paid life insurance and short-term disability
Voluntary long-term disability, accident and critical illness insurance
24/7 Access to virtual care/telehealth options, and Parental Time Off
Flexible spending accounts (FSA)
Employee Assistance Program (EAP) for you, and your family
Coverage for chiropractic, acupuncture, and massage therapy services
Tuition reimbursement, up to $5,250 per year
Employee referral bonus program – earn up to $4,000 per year
Employee service milestone recognition program
Employee discounts on products & retail discounts
Variety of incentive plans for employees
Bi-weekly pay days on every other Friday
Opportunity to apply for the John M Shank Memorial Scholarship Fund, available to both Johnstone employees and children of employees
We understand that our employees are the cornerstone of our success. Our commitment to continuous improvement & investment in our people is only matched by our commitment to superior customer experience.
Johnstone Supply is North America’s leading wholesale distributor of HVACR equipment, parts, and supplies. Over the last seven decades Johnstone has grown into the industry leader with over 450 distributor branches and 6 distribution centers throughout North America resulting in over $4 billion in annual sales. We work with some of the largest companies in the world, including Daikin/Goodman, Honeywell, Emerson, Johnson Controls, Google, and Fujitsu, to provide contractors with world class products, technical expertise, and quality service.
EOE & E-Verify Participating Employer.
Monday - Friday 7:30 AM EST - 4:30 PM EST