Receptionist/Administrative Assistant - Nashville

The Nashville office has an opening for a Receptionist/Administrative Assistant to assist with administrative functions and perform daily receptionist duties. Responsibilities Include:
Assist attorneys and staff with booking conference room meetings and events
Order catering for meetings when requested, keeping a detailed log of all receipts
Set up and break down meetings and meals as needed
Ensure that all conference rooms and the break room are clean, organized, and fully stocked with beverages and supplies
Confirm all video meetings and other technical needs are properly set up; assist IT remotely as needed
Create WebEx meetings when requested and send to appropriate parties; coordinate conference center calendar
Assist with reception duties; answer phone lines and meet/greet clients and guests
Assist with receiving and coordinate delivery of FedEx, UPS and USPS items
Order office, break room and conference center supplies
Assist with internal office meetings and holiday/office events
Assist with large print jobs; light document processing
Coordinate processing of administrative invoice payments
Assist with new hire and visiting attorney office set ups
Other duties as assigned Skills and Requirements:
Minimum 1-2 years of catering and/or receptionist experience; prior conference center or hospitality experience a plus
Effective interpersonal, teamwork, and customer service skills
Strong verbal and written communication skills
Exceptional organizational skills with the ability to manage multiple, detail-oriented tasks
Ability to thrive in a fast-paced environment
Must possess a high degree of professionalism
Proficiency in Microsoft Office
Ability to lift up to 40 pounds and move and organize boxes of supplies
Flexibility in daily work schedule to accommodate front desk requirements
Ability to work overtime as needed This position reports to the Nashville Managing Shareholder and Director of Administration.