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Asset Management Reporting Specialist

Texas Health and Human Services • Austin, TX

Not Applicable Posted April 17, 2026 Job link

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Responsibilities

Commitments

Responsibilities

Asset Management Reporting Specialist under the supervision of the Health and Human Services (HHS) Asset Management Office program directors: Performs advanced (senior level) inventory work.
Work involves overseeing asset management reporting responsibilities and operations.
Ensuring compliance with established reporting requirements, loss prevention controls, and procedures.
May assign and/or supervise the work of others.
Maintains records on the State Property Accounting System (SPA) and Health and Human Services Centralized Accounting and Payroll Personnel System (CAPPS) Financials.
Reviews SPA reports, HHS CAPPS Financials, and Inventory system reports to ensure data is in sync.
Assists with leading and overseeing statewide inventory collaborators during inventory events and coordinate with AMO personnel on inventory status.
Maintains digital and physical asset management files.
Assists, coordinates, and monitors various areas conducting agency-wide annual inventory and reconciliation.
Manages physical inventory results records to ensure record retention and completion.
Assists with training on CAPPS asset management modules and program reports.
Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.
Essential Job Functions (RJFs)
Monitor, maintain and process daily, weekly, quarterly, and monthly asset management reports.
25%
Monitor and maintain the CAPPS Asset Management Module and Comptroller's State Property Accounting System (SPA).
10%
Reviews, assigns, and monitors completion of work tasks produced by asset management reports.
10%
Assists in development of inventory control program guidelines and policies.10%
Conduct spot checks and reconciliation on assigned state office locations within AMO established due dates.
10%
Coordinates, schedules, and conducts agency wide annual inventory.
Conducts inventory at assigned state office facilities and mail codes within established due dates.
Completes agency annual inventory reconciliation within established due dates.
Assists in reconciling inventory records with asset accounting records and resolves inventory reporting discrepancies.15%
Is helpful to internal and external customers who require assistance with questions concerning asset management functions and/or policies and procedures.10%
Adheres to policies and procedures of the Health and Human Services Commission and Asset Management Office.
Contributes in a positive manner as a team member of the Asset Management Office.10%

Commitments

Shift: Day Additional Shift: Days (First) Telework: Not Eligible for Telework Travel: Up to 10% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: AUSTIN Job Location Address: 4601 W GUADALUPE ST Additional Information Position is in an office setting. Not eligible for telework. Occasional travel is required to conduct inventory and facility checks at various locations. Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC. Active Duty, Military, Reservists, Guardsmen, And Veterans Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. ADA Accommodations In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. Pre-Employment Checks And Work Eligibility Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form Telework Disclaimer This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs. Nearest Major Market: Austin

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Requirements

Experiece in property accounting and inventory management.
Experiece of asset controls, policies, and procedures.
Experiece of automated inventory-control, purchasing, requisitioning, and accounting systems.
Experiece of inventory and stock control and record keeping.
Skill in customer service.
Skill in problem solving and attention to detail.
Skill in using a computer and applicable Microsoft Office suite software.
Ability to effectively communicate both verbally and in writing.
Ability to maintain effective relationships with internal and external customers and employees.
Ability to review asset management operations for compliance.
Ability to maintain a predictable work schedule.
Ability to maintain automated and hard copy filing systems
Ability to assign and/or supervise work of others.
Experience with Asset Management, or and related inventory control in a support services role.
Experience working on a computer.
Registrations, Liscensure Requirements Or Certificates
N/A
Initial Screening Criteria
Experience processing, running, and analyzing reports.
Experience in computer use and computer software.
Intermediate experience in Excel including beyond basic data entry to include skills such as but not limited to VLOOKUP and SUMIF functions, creating pivot tables, applying conditional formatting and performing data validation.

Preferred Skills

Experience with Asset Management, or and related inventory control in a support services role.
Experience in computer use and computer software.
Intermediate experience in Excel including beyond basic data entry to include skills such as but not limited to VLOOKUP and SUMIF functions, creating pivot tables, applying conditional formatting and performing data validation.

Education

(Not required) – Graduation from a standard senior high school or equivalent.
(Not required) – Registrations, Liscensure Requirements Or Certificates

Date: Apr 10, 2026
Location:
AUSTIN, TX
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Asset Management Reporting Specialist
Job Title: Program Specialist II
Agency: Health & Human Services Comm
Department: ASSET MANAGEMENT
Posting Number: 10659
Closing Date: 07/15/2026
Posting Audience: Internal and External
Occupational Category: Business and Financial Operations
Salary Group: TEXAS-B-18
Salary Range: $3,793.41 - $5,921.25
Pay Frequency: Monthly
Shift: Day
Additional Shift: Days (First)
Telework: Not Eligible for Telework
Travel: Up to 10%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 4601 W GUADALUPE ST
Other Locations:
MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS
Brief Job Description
Asset Management Reporting Specialist under the supervision of the Health and Human Services (HHS) Asset Management Office program directors: Performs advanced (senior level) inventory work. Work involves overseeing asset management reporting responsibilities and operations. Ensuring compliance with established reporting requirements, loss prevention controls, and procedures. May assign and/or supervise the work of others. Maintains records on the State Property Accounting System (SPA) and Health and Human Services Centralized Accounting and Payroll Personnel System (CAPPS) Financials. Reviews SPA reports, HHS CAPPS Financials, and Inventory system reports to ensure data is in sync. Assists with leading and overseeing statewide inventory collaborators during inventory events and coordinate with AMO personnel on inventory status. Maintains digital and physical asset management files. Assists, coordinates, and monitors various areas conducting agency-wide annual inventory and reconciliation. Manages physical inventory results records to ensure record retention and completion. Assists with training on CAPPS asset management modules and program reports. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.
Essential Job Functions (RJFs)
Monitor, maintain and process daily, weekly, quarterly, and monthly asset management reports. 25%
Monitor and maintain the CAPPS Asset Management Module and Comptroller's State Property Accounting System (SPA). 10%
Reviews, assigns, and monitors completion of work tasks produced by asset management reports. 10%
Assists in development of inventory control program guidelines and policies.10%
Conduct spot checks and reconciliation on assigned state office locations within AMO established due dates. 10%
Coordinates, schedules, and conducts agency wide annual inventory. Conducts inventory at assigned state office facilities and mail codes within established due dates. Completes agency annual inventory reconciliation within established due dates. Assists in reconciling inventory records with asset accounting records and resolves inventory reporting discrepancies.15%
Is helpful to internal and external customers who require assistance with questions concerning asset management functions and/or policies and procedures.10%
Adheres to policies and procedures of the Health and Human Services Commission and Asset Management Office. Contributes in a positive manner as a team member of the Asset Management Office.10%
Knowledge, Skills, And Abilities (KSAs)
Experiece in property accounting and inventory management.
Experiece of asset controls, policies, and procedures.
Experiece of automated inventory-control, purchasing, requisitioning, and accounting systems.
Experiece of inventory and stock control and record keeping.
Skill in customer service.
Skill in problem solving and attention to detail.
Skill in using a computer and applicable Microsoft Office suite software.
Ability to effectively communicate both verbally and in writing.
Ability to maintain effective relationships with internal and external customers and employees.
Ability to review asset management operations for compliance.
Ability to maintain a predictable work schedule.
Ability to maintain automated and hard copy filing systems
Ability to assign and/or supervise work of others.
Experience with Asset Management, or and related inventory control in a support services role.
Experience working on a computer.
Graduation from a standard senior high school or equivalent.
Registrations, Liscensure Requirements Or Certificates
N/A
Initial Screening Criteria
Experience processing, running, and analyzing reports.
Experience in computer use and computer software.
Intermediate experience in Excel including beyond basic data entry to include skills such as but not limited to VLOOKUP and SUMIF functions, creating pivot tables, applying conditional formatting and performing data validation.
Additional Information
Position is in an office setting. Not eligible for telework. Occasional travel is required to conduct inventory and facility checks at various locations.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, And Veterans
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks And Work Eligibility
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
Nearest Major Market: Austin