Executive & Marketing Operations Assistant

Executive & Marketing Operations Assistant
At WingXpand®
Locations:
Chicago (Schaumburg), IL
‍Type
Full-Time | Open 3/6/26 | Close 3/20/26
About WingXpand
WingXpand is Expanding What’s Possible™ with Autonomous Systems, building long-endurance, backpackable smart plane drones and robotics systems that support defense, public safety, disaster response, and commercial missions. Our platforms operate across air, ground, and maritime domains, integrating autonomy, AI-powered sensing, edge computing, and networked systems to deliver real-world intelligence and threat detection. We design, build, and deploy complete systems — hardware, software, and data — and we move fast. As WingXpand scales, we are seeking high performers to grow with our team.
Position Description
You’ll work directly with company leadership to help keep priorities organized and execution moving forward across the business. This role is ideal for someone who thrives in a fast-moving startup environment and enjoys jumping in wherever needed to keep things running smoothly. Some days you may be coordinating schedules, organizing materials, and managing communications. Other days you may be helping prepare presentations, coordinating marketing efforts, assisting with events, or solving operational challenges. This is not a passive administrative role. It is a high-trust, high-energy position supporting leadership and helping power the daily operations of a fast-growing technology company. No task is too large or too small. If it helps the company move forward, it matters.
Key Responsibilities

Support senior leadership with scheduling, communication, and follow-ups
Help keep priorities organized and moving forward across multiple initiatives
Assist with presentations, spreadsheets, and marketing coordination
Help prepare materials for meetings, partners, and customers
Coordinate logistics for events, visits, and team activities
Manage communications and keep information flowing between teams
Jump in wherever needed to solve problems and keep operations running smoothly
Bring positive energy and ownership to whatever needs to get done
Qualifications

1+ years of experience in an executive assistant, administrative, operations, or marketing coordination role
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to manage multiple tasks and shifting priorities
High level of professionalism and discretion when handling sensitive information
Proficiency with Microsoft Office or similar productivity tools
Comfortable working in a fast-paced startup environment
Additional Qualifications

Experience supporting executives or leadership teams
Familiarity with marketing coordination, content preparation, or social media support
Experience with tools such as HubSpot, Canva, Figma, or similar platforms
Event coordination or logistics experience
Strong attention to detail in presentations, documents, and communications
Experience working in a startup, technology company, or fast-growth environment
Willingness to take initiative and jump in wherever needed
What Else You Need To Know
To conform to U.S. Government aerospace technology export regulations, applicant must be a 'U.S. Person' (U.S. Citizen or a Permanent Resident/Green Card Holder).
If you are a self-motivated, results-driven individual with a passion for innovation and technology, we want to hear from you!
Apply with your resume and optional cover letter (CV), including the types of engineering or technical roles you have hired.