Adult Program Administrative Assistant
Morgan Autism Center
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San Jose, CA
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Entry level
Posted April 4, 2026
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Responsibilities
Commitments
Responsibilities
- Answers phone calls, emails, and fields them to the appropriate individual
- Monitor deliverables to ensure timely progress by all stakeholders (parents, groups homes, directors, related service providers) throughout the process on meetings, preparation, paperwork, and any necessary follow-up on next steps
- Organize and respond to program Inquiries and referrals as well as schedule parent tours
- Set up meetings with parents, service providers, visitors, etc.
- Serve as the main point of contact for client transportation
- Works with the Program Directors to prepare for newly enrolled clients
- Track, log and prepare daily medication
- Input client attendance and support with billing process
- Sends out reports to families, regional centers, Community Care Licensing as needed
- Communicates with parents and/or group homes as needed
- Help prepare content and related materials for staff trainings
- Assists in the screening of new staff applicants
- Coordinate and help prepare for authorizer visits
- Assist, support and monitor clients in all areas as necessary throughout the program day
- Provide program coverage while staff are on breaks or at lunch
- Provides a variety of office and administrative support and other duties as assigned Qualifications and Employment Requirements:
Commitments
Provide program coverage while staff are on breaks or at lunch
Demonstrates a sense of urgency and ability to meet deadlines
Maintain clearance on TB test and Department of Justice Fingerprint/Background check
Must be able to drive clients as needed and maintain a clean DMV clearance and proof of auto insurance Physical Demands While performing the essential functions and responsibilities of this job, the employee is regularly required to stand, walk, sit, and reach with hands and arms and speak and hear effectively.
The employee must regularly lift and/or move up to 40 pounds, lift materials, physically support clients as needed, and occasionally lift and/or move up to 50 pounds.
Non-Exempt Position
Full-Time
Retirement 403a & 403b
5 days/ 40 hours of Sick Leave and 5 days of Vacation Schedule
Monday to Friday (7:45 AM - 3:45 PM)
239 workdays (View Work Calendar HERE )
Some after-hours work may be required Location In-person DEI Statement It is Morgan Autism Center’s intent to provide equal employment opportunities to all qualified persons without regard to race, color, religion, sex, gender identity and expression, genetic characteristics, pregnancy, marital status, veteran status, sexual orientation, age, national origin, ancestry, disability, medical condition, or other protected class status as defined by applicable law.
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Requirements
- Candidates must be at least 18 years of age
- Fluency in speaking and writing English
- Able to lift materials and physically support clients as needed
- Multi-task, prioritization skills required
- Highly detailed-orientated, known for accuracy and high-quality work
- Critical thinking skills, naturally inquisitive, ability to spot issues and bring resolutions
- Strong interpersonal, written, and oral communication skills
- Must be able to work in a busy environment receiving/handling a constant flow of contacts and/or interruptions from clients and staff
- Strong teamwork and collaborative skills
- Effective organizational, stress, and time management skills
- Demonstrates a sense of urgency and ability to meet deadlines
- Ability to work independently and as a team member.
- Maintain clearance on TB test and Department of Justice Fingerprint/Background check
- Must be able to drive clients as needed and maintain a clean DMV clearance and proof of auto insurance Physical Demands While performing the essential functions and responsibilities of this job, the employee is regularly required to stand, walk, sit, and reach with hands and arms and speak and hear effectively.
- The employee must regularly lift and/or move up to 40 pounds, lift materials, physically support clients as needed, and occasionally lift and/or move up to 50 pounds.
Adult Program Administrative Assistant About Morgan Autism Center Morgan Autism Center’s mission is to help children and adults with autism or other developmental disabilities maximize their potential in a dignified, positive and loving environment. Since our founding in 1969, we have implemented a person centered approach that believed our students could learn. Our innovative approach is built upon developing strong trust-based relationships with our students and adult clients, a unique rotational model with deeply embedded communication supports, and a positive approach to behavior. This combination has resulted in students and adult clients finding success here where they haven’t elsewhere. By being safe, loved, and ready to learn, our students and adult clients are able to fulfill their potential to be lifelong learners. Our model is now recognized internationally as a best practices demonstration of how to serve students and adults who are significantly impacted by autism. The Morgan Autism Center School Program serves students ages 5 – 22 years old with autism and other developmental disabilities in a teaching environment with a 1:1 staff-to-student ratio. Founded in 1985, our Adult Program serves 50 clients participating in a wide range of engaging and enriching activities throughout the day. We believe in creating ample opportunities for continued learning to support our adults under the Morgan Autism Center model. We are excited to have just completed our new Vision 2030 plan. Our Vision 2030 focuses on significantly expanding our school and adult programs, building a better bridge between our two programs, and deepening our community-based programming. For more information, please visit www.morgancenter.org Position Overview The Adult Program Administrative Assistant will provide day-to-day administrative and programmatic support for the Adult Program and its Directors. Reporting Relationships This position reports directly to Sara Cedano, Adult Program Director. Key Responsibilities
Answers phone calls, emails, and fields them to the appropriate individual
Monitor deliverables to ensure timely progress by all stakeholders (parents, groups homes, directors, related service providers) throughout the process on meetings, preparation, paperwork, and any necessary follow-up on next steps
Organize and respond to program Inquiries and referrals as well as schedule parent tours
Set up meetings with parents, service providers, visitors, etc.
Serve as the main point of contact for client transportation
Works with the Program Directors to prepare for newly enrolled clients
Track, log and prepare daily medication
Input client attendance and support with billing process
Sends out reports to families, regional centers, Community Care Licensing as needed
Communicates with parents and/or group homes as needed
Help prepare content and related materials for staff trainings
Assists in the screening of new staff applicants
Coordinate and help prepare for authorizer visits
Assist, support and monitor clients in all areas as necessary throughout the program day
Provide program coverage while staff are on breaks or at lunch
Provides a variety of office and administrative support and other duties as assigned Qualifications and Employment Requirements:
Candidates must be at least 18 years of age
Fluency in speaking and writing English
Able to lift materials and physically support clients as needed
Multi-task, prioritization skills required
Highly detailed-orientated, known for accuracy and high-quality work
Critical thinking skills, naturally inquisitive, ability to spot issues and bring resolutions
Strong interpersonal, written, and oral communication skills
Must be able to work in a busy environment receiving/handling a constant flow of contacts and/or interruptions from clients and staff
Strong teamwork and collaborative skills
Effective organizational, stress, and time management skills
Demonstrates a sense of urgency and ability to meet deadlines
Ability to work independently and as a team member.
Maintain clearance on TB test and Department of Justice Fingerprint/Background check
Must be able to drive clients as needed and maintain a clean DMV clearance and proof of auto insurance Physical Demands While performing the essential functions and responsibilities of this job, the employee is regularly required to stand, walk, sit, and reach with hands and arms and speak and hear effectively. The employee must regularly lift and/or move up to 40 pounds, lift materials, physically support clients as needed, and occasionally lift and/or move up to 50 pounds. Salary and Position Classification
Non-Exempt Position
Full-Time
$26.00 per hour Benefits
Medical, Dental, Vision (Employee paid 100%)
Life Insurance and Long-Term Disability
Retirement 403a & 403b
5 days/ 40 hours of Sick Leave and 5 days of Vacation Schedule
Monday to Friday (7:45 AM - 3:45 PM)
239 workdays (View Work Calendar HERE )
Some after-hours work may be required Location In-person DEI Statement It is Morgan Autism Center’s intent to provide equal employment opportunities to all qualified persons without regard to race, color, religion, sex, gender identity and expression, genetic characteristics, pregnancy, marital status, veteran status, sexual orientation, age, national origin, ancestry, disability, medical condition, or other protected class status as defined by applicable law. This policy covers all employment matters, including but not limited to recruitment, selection, placement, promotions, transfers, demotions, terminations, training and compensation.
Answers phone calls, emails, and fields them to the appropriate individual
Monitor deliverables to ensure timely progress by all stakeholders (parents, groups homes, directors, related service providers) throughout the process on meetings, preparation, paperwork, and any necessary follow-up on next steps
Organize and respond to program Inquiries and referrals as well as schedule parent tours
Set up meetings with parents, service providers, visitors, etc.
Serve as the main point of contact for client transportation
Works with the Program Directors to prepare for newly enrolled clients
Track, log and prepare daily medication
Input client attendance and support with billing process
Sends out reports to families, regional centers, Community Care Licensing as needed
Communicates with parents and/or group homes as needed
Help prepare content and related materials for staff trainings
Assists in the screening of new staff applicants
Coordinate and help prepare for authorizer visits
Assist, support and monitor clients in all areas as necessary throughout the program day
Provide program coverage while staff are on breaks or at lunch
Provides a variety of office and administrative support and other duties as assigned Qualifications and Employment Requirements:
Candidates must be at least 18 years of age
Fluency in speaking and writing English
Able to lift materials and physically support clients as needed
Multi-task, prioritization skills required
Highly detailed-orientated, known for accuracy and high-quality work
Critical thinking skills, naturally inquisitive, ability to spot issues and bring resolutions
Strong interpersonal, written, and oral communication skills
Must be able to work in a busy environment receiving/handling a constant flow of contacts and/or interruptions from clients and staff
Strong teamwork and collaborative skills
Effective organizational, stress, and time management skills
Demonstrates a sense of urgency and ability to meet deadlines
Ability to work independently and as a team member.
Maintain clearance on TB test and Department of Justice Fingerprint/Background check
Must be able to drive clients as needed and maintain a clean DMV clearance and proof of auto insurance Physical Demands While performing the essential functions and responsibilities of this job, the employee is regularly required to stand, walk, sit, and reach with hands and arms and speak and hear effectively. The employee must regularly lift and/or move up to 40 pounds, lift materials, physically support clients as needed, and occasionally lift and/or move up to 50 pounds. Salary and Position Classification
Non-Exempt Position
Full-Time
$26.00 per hour Benefits
Medical, Dental, Vision (Employee paid 100%)
Life Insurance and Long-Term Disability
Retirement 403a & 403b
5 days/ 40 hours of Sick Leave and 5 days of Vacation Schedule
Monday to Friday (7:45 AM - 3:45 PM)
239 workdays (View Work Calendar HERE )
Some after-hours work may be required Location In-person DEI Statement It is Morgan Autism Center’s intent to provide equal employment opportunities to all qualified persons without regard to race, color, religion, sex, gender identity and expression, genetic characteristics, pregnancy, marital status, veteran status, sexual orientation, age, national origin, ancestry, disability, medical condition, or other protected class status as defined by applicable law. This policy covers all employment matters, including but not limited to recruitment, selection, placement, promotions, transfers, demotions, terminations, training and compensation.