Administrative Office Assistant: *$18 - $23 Per Hour* - Security Agency - (South Holland, IL.)

FEDERAL PROTECTION AGENCY, INC.
(855).606.0900
www.Federal-Protection-Agency.us
FPA, INC. is an Equal Opportunity Employer (EOE). We do not discriminate in hiring or the terms or conditions of employment on the basis of age, race, color, religion, sex, national origin, pregnancy, sexual orientation, disability, veteran status, marital status, disability, genetic information, or any other status protected by law or regulation. No question on this application is intended to secure any information to be used for such discrimination.
Administrative Office Assistant: *$18 - $23 Per Hour* - Security Agency - (South Holland, IL.) - *$500.00 Sign On Bonus*
Job Description
Federal Protection Agency, Inc. is a Private Security & Investigative Agency looking for a part-time and/or full time Administrative Office Assistant to join our Corporate Office team. This person must be committed to accuracy, present their work and themselves in a professional manner, exhibit outstanding communication, focus and strong data organization skills. The most successful candidates will have a proven track record of problem-solving, enjoy a challenge, and be self-motivated. This role reports to the Office Manager and is responsible for supporting the Management team.
The Administrative Office Assistant will provide clerical and technical functions to assist assigned staff members. This may include typing, scheduling, filing, research, transcribing, data entry, competent use of computers programs including, Microsoft Word, Microsoft Excel, Microsoft Outlook, auditing, customer service, safety coordination, preparing meeting minutes and materials, office inventory, ordering supplies and acting as resource to Corporate Office staff and other duties as assigned.
Essential Functions

Onboarding: Coordinate orientation and training sessions for new employees
Offboarding: Coordinate and document the separation process for employees leaving the company, to include reclaiming all issued company property
Employee Records: Maintain employee databases, including holiday and sickness leaves, and ensure data accuracy and timeliness
Payroll: Assist with payroll processing and documentation
Benefits: Assist employees with benefits-related inquiries, process benefit enrollments, and ensure compliance with benefit policies
Inventory: Maintain office supply inventory, promptly restocking as needed, and coordinate office maintenance to support a functional work environment. Assist with special projects and other tasks as required, contributing to the department's overall success and operational excellence
Policies and procedures: Assist the Management with formulating policies, procedures, and changes, and communicate updates to employees
Employee Relations: Address employee concerns and help foster positive relationships within the workplace
Reports: Run reports on general HR activities
Communication: Maintain the departmental email account and respond to employee questions and complaints
Events: Oversee HR events and meetings
Administration
Duties & Responsibilities:

Assist operations with tracking of call offs, leaves, pto, etc
Responsible for employee onboarding compliance including I9s, vaccinations and certifications.
Ensure proper maintenance of employment files and other records personally in a detailed manner in the HRIS computer system.
Responsible for onboarding of business team members including ordering business cards
Responsible for maintenance of employees systems access including emails, email groups, slack, etc.
Performing monthly, bi-monthly, and quarterly compliance audits
Payroll + Benefits

Responsible for the benefits administration including leaves, 401k, workers compensation, unemployment, and responsible to employee inquiries
Responsible to organizing and distributing payroll and accounting checks to employees onsite
Responsible for responding to W2 requests, wage garnishments and employment verifications
Recruiting

Assist recruiters with screenings, reference checks, scheduling interviews, conduct candidate screenings and attend job fairs.
Pull targeted ads and reach out to job fair candidates
Attend job fairs with recruiters, as needed
Employee Engagement

Responsible for employee recognition including milestones, anniversary gifts, etc.
Responsible for hosting new hire orientation, in-person and virtually on a monthly basis
Maintain and update all employee communications systems such as newsletter, bulletin boards, etc.
Creating employee engagement plans, getting necessary budget approval and initiating activities
Other

Uses good judgment and maintain a high level of confidentiality and sensitivity
All other responsibilities assigned by the Human Resources Director
Engage in team meetings and projects
Engage in strategic HR projects and meeting with stakeholders
Learn from mentors at peer and leadership level
Requirements

Excellent verbal and written communication skills
Excellent interpersonal and conflict resolution skills
Strong organizational skills
Proven track record of able to keep deadlines
HIGHLY Proficient with the entire Microsoft Office Suite (Word, Excel, Outlook, etc.)
A Minimum of One (1) or more years of experience in related positions
Knowledge of employment-related laws and regulations
Desirable

Associate’s degree or higher in related fields
Compensation

Competitive hourly wage between $18.00/hour - $23.00/hour (based on experience)
$500.00 Sign On Bonus Program Available
Schedule/Availability

On-site 4 days per week in South Holland Office
24-29 hours/week (part-time)
6 hours per day estimated
Monday - Friday schedule